GreenTee Richmond | Richmond, BC

GreenTee Richmond is seeking an Mandarin and English speaking Administration Coordinator to oversee daily office administration and support the financial and operational organization of our indoor golf and hospitality facility.

Reporting to the General Manager, you will reconcile daily cashouts, prepare supplier invoices for approval and payment, maintain organized records, assist with receiving and inventory checks, and coordinate office processes. You will work closely with the Finance Manager and department leaders to ensure information is accurate, complete, and submitted on time.

Key Responsibilities

- Reconcile daily cashouts across golf operations, food and beverage, retail, and other revenue areas
- Compare point-of-sale reports with cash, card settlements, refunds, discounts, and member account charges
- Investigate discrepancies with department managers and maintain records of corrections and approvals
- Maintain cash reconciliation records and coordinate secure cash handling and deposit preparation
- Receive supplier invoices and verify them against purchase orders, delivery records, and supporting documents
- Obtain department approvals, assign appropriate account coding, and prepare invoices for the Finance Manager to arrange payment
- Maintain supplier information and follow up on missing invoices, credits, or supporting documents
- Organize receipts, expense claims, purchasing records, and company credit card documentation
- Collect and check timesheets, attendance records, and approved payroll changes for submission to the Finance Manager
- Manage office supplies, equipment, service providers, and general administrative purchasing
- Maintain organized electronic and physical filing systems for contracts, correspondence, and operational records




- Assist with employee onboarding paperwork, system access requests, and staff record maintenance
- Support accurate entry and maintenance of member and customer information
- Prepare correspondence, meeting agendas, minutes, reports, and internal notices
- Help develop administrative procedures and coordinate follow-up on tasks across departments
- Maintain renewal calendars for licenses, insurance, contracts, and other recurring requirements
- Handle confidential employee, member, supplier, and business information with discretion

Qualifications and Skills

- Previous experience in office administration, bookkeeping support, or a comparable administrative role
- Experience reconciling daily sales, cashouts, and payment settlements
- Familiarity with accounts payable documentation, invoice coding, and approval processes
- Strong proficiency with Microsoft Excel, Word, Outlook, and office systems
- Experience using point-of-sale, accounting, payroll, or membership software is an asset
- Strong attention to detail and the ability to identify and resolve discrepancies
- Excellent organization, follow-through, and time management
- Explicit communication skills and the ability to coordinate with several departments
- Sound judgment and discretion when handling confidential records
- Experience in hospitality, golf, retail, or another business with multiple revenue departments is an asset

Compensation

- Competitive compensation base salary of $55,000-$65,000 based on experience
- 10 days annual paid holiday and up to 5 sick days
- Benefits after 6 months
- Access to golf simulators

Pay: $55,000.00-$65,000.00 per year

Experience:

- office administration and support the financial: 3 years (preferred)

Language:

- Mandarin (preferred)

Work Location: In person

📌 Administration Coordinator (Richmond)
🏢 GreenTee Centre Richmond
📍 Richmond