We are seeking a detail-oriented Administrative Assistant to support our growing client base. The successful candidate will assist with day-to-day administrative tasks and provide administrative support to the mortgage broker. Business address: 541 Fielding Drive, Ottawa, ON, K1V 7G7 Title of the position: Administrative Assistant Number of positions available: 1 Terms of employment: Permanent
- Full Time Hourly Wage: $35.00
- $38.50 Hours per week: 30
- 40 hours Location(s) of work: 541 Fielding Drive, Ottawa, ON, K1V 7G7 Additional

Advantages:
N/A Job duties:
- Respond to inquiries by phone, e-mail and in person and direct inquiries to the mortgage broker as appropriate.
- Enter data, collect, file, scan, and organize physical and electronic client documentation.
- Schedule and coordinate client and partner appointments, meetings, and follow-ups, including preparing meeting rooms and materials when required.
- Assist in reviewing mortgage application files for administrative completeness,



without providing mortgage advice or recommendations.
- Maintain and update client records in the company’s CRM system.
- Provide general office support, including preparing correspondence and maintaining office supplies.
- Assist with invoice organization, expense tracking, receipt management, and other basic administrative bookkeeping tasks.
- Assist with the administrative coordination and support of seminars, client information sessions and community outreach events. This role does not involve providing mortgage advice or negotiating mortgage terms. Skills

requirements:
- Languages of work: English or French (mandatory)
- Vietnamese (is an asset)
-

Education:
College Diploma
-

Experience:
3 years TO APPLY: Resumes and cover letters to be submitted by e-mail to: [email protected] Posted 2026-10-16

📌 Administrative Assistant (Ottawa)
🏢 Ngo Lend
📍 Ottawa