Job Description

Revised: Extended Closing Date

Section: Clerk's Services

Division: Legal and Clerk's Services

Department: Office of the Chief Administrative Officer

Initial Reporting Location: Community Archives - Falconbridge

Job Status: Limited position

Estimated Probable Duration: Seven (7) months (may be extended)

Number of Vacancies: 1

Union Affiliation: CUPE 4705 Inside Unit

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: Group 14 - $41.00 to $50.31 per hour

The start date will follow the selection process.

Main Function

This position is responsible to the Manager of Clerk’s Services/Deputy City Clerk for the daily operation and development of the City/Community archives in support of quality customer service.

Characteristic Duties

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- Develop, maintain, and operate the Municipal/Community archives as a public repository for archival records of historical significance.

- Assume custodial responsibility for the permanent archival records of CGS, or from privately donated sources in accordance with established policies.

- Perform the retention, cataloguing, protected keeping, preservation and restoration of the archival collection.

- Ensure reasonable supervised access to the archival collection by CGS staff, researchers and scholars, members of the general public and other client users.

- Conduct public relations programming to encourage public support for archival programs.

- Develop and maintain relationships pertaining to heritage and archival collections with key stake holders in the community.

- Perform public relations duties including tours, organizing displays and participating in community outreach events.





- Develop and maintain partnerships with local interest groups.

- Keep abreast of current and new trends in archival management and artifact preservation.

- Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.

- Perform other related duties as required.

Note: The above duties are representative of a typical position and are not to be construed as all inclusive.

Qualifications

Education and Training

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- Master’s degree in Archival Studies from a recognized University with Canadian accreditation.

Experience

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- Two and one half (2½) years up to and including five (5) years directly related experience.

Other Requirements

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- Knowledge of best practices within areas of responsibility.

- Knowledge of archival services and operations.

- Knowledge of archival automated systems.

- Knowledge of computer software and administrative systems in a Windows environment (e.g. word processing, spreadsheet software, file transfer process, files maintenance, information input and retrieval, the Internet, etc.).

- Demonstrate leadership abilities.

- Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.

- Ability to demonstrate problem solving and research skills.

- Ability to make public presentations.

- Ability to demonstrate organizational skills and attention to detailed work.

- Ability to demonstrate accurate keyboarding skills.

- Excellent use of English; verbally and in writing.

- Knowledge of French is an asset.

- Satisfactory health, attendance and former employment history.

- Must

📌 City Archivist (Sudbury District)
🏢 City of Greater Sudbury
📍 Sudbury District