Market Operations Coordinator - St. Jacobs Farmers' Market (Permanent Full-Time)

Job Category: Administrative Support

Requisition Number: MARKE032621

- Posted : October 23, 2026
- Full time
- On-site

Locations

Showing 1 location

Description

The Market Operations Coordinator offers a unique opportunity to build experience across the day-to-day operations of the St. Jacobs Farmers’ Market and grow with an organization deeply connected to local food, small business and community. Working closely with the Assistant Farmers’ Market Manager and the Vendor Management Committee (VMC), the Coordinator helps keep market days running smoothly, works directly with vendors and visitors, and handles core administrative functions that support daily operations. For someone who takes initiative, enjoys variety and wants to build a career in operations, this role offers room to learn, contribute and take on greater responsibility. The Market Operations Coordinator reports to the Director of Operations.

Job Duties

Market Day Operational Support

- Assists with morning market set up and placement of daily vendors
- Front Desk Leadership - manage primary front desk coverage while coordinating team support and establishing standard procedures to guarantee consistent, high-quality customer service. Manages Young Entrepreneur program and daily organization of buskers, charity booths and tour bus reservations.
- Supports Assistant Farmers’ Market Manager in periodic checks of buildings and outdoor market - performing signage/product audits, addressing vendor concerns and ensuring site policies are adhered to.





Administration and Financial Processes

- Manages cash operations, including weekly banking, accounts receivable, cash floats, gift certificate, petty cash.
- Supports financial administration, including invoicing and preparation of weekly and monthly accounting reports.
- Responsible for all inbound Market Office communications, including the general inbox, voicemail and mail, ensuring timely responses and follow-up.
- Maintain the organization, cleanliness, and inventory of the Market Office and shared spaces, ensuring office and first-aid supplies are consistently stocked.
- Responsible for pricing and inventory of gift shop
- Responsible for the intake of all vendor applications and subsequent communication with potential vendors to ensure they are aware of our current policies and procedures and any required documentation.
- Actively participates in the Vendor Management Committee, supporting team with daily vendor management, recruitment and application selection.
- Ensures application data, supporting documentation and data from Market Day reports is uploaded into Vendor Management software.

Other Duties

- Performs other related duties as assigned. Responsibilities may evolve to meet operational and organizational needs.





Qualifications

Education and Experience

- Post-secondary education in business administration, hospitality or a related field, or an equivalent combination of education and relevant experience.
- Experience providing front-line customer service and coordinating administrative activities in a busy environment.
- Experience in office administration and financial processes, including invoicing, accounts receivable, cash handling, reconciliation and routine financial reporting.
- Experience working with vendors, tenants or small business owners is an asset.

Knowledge, Skills and Abilities

- Strong organizational and time-management skills, with the ability to balance detailed administrative work, customer service responsibilities and changing market-day priorities.
- Proficiency with Microsoft Office, particularly Excel and Outlook, and the ability to learn accounting, inventory and vendor management systems.
- Clear, professional written and verbal communication skills, with the ability to respond to inquiries, explain policies and maintain constructive vendor relationships.
- Sound judgment and problem-solving skills, including the ability to address routine concerns and recognize when further direction or escalation is required.
- Ability to develop practical procedures and train colleagues to provide consistent administrative and customer service support.
- Ability to work independently, follow through on responsibilities and collaborate effectively across teams.

Working Conditions and Physical Demands<

📌 Market Operations Coordinator (Canada)
🏢 Schlegel Villages
📍 Canada