Support Earth and Environmental Sciences operations at UBC Okanagan through detailed administration, records management, and coordination across academic programs. This fixed-term leave replacement works with students, faculty, staff, and university units.

The Department Operations and Undergraduate Programs Assistant provides administrative support to the Department Head, faculty, and staff. Responsibilities span Education Plan management, Teaching Assistant allocations, student hires, recruitment, graduate student administration, ARPT processes, financial procedures, and events. The position requires initiative, judgment, confidentiality, and accurate follow-through.

Key Responsibilities:

- Manage Education Plan updates, course scheduling, and Teaching Assistant allocations
- Coordinate student hires, contracts, onboarding, assignments, and payroll support
- Support graduate admissions, progression, seminars, defenses,



and graduation documentation
- Prepare meetings, minutes, confidential dossiers, and faculty reports
- Process requisitions, reconciliations, purchase orders, and department expenditures

Requirements:

- Undergraduate degree in a relevant discipline preferred
- Over three years of related experience or equivalent education
- Intermediate Microsoft Office proficiency, including Word, Excel, Access, and Outlook
- Adobe PDF knowledge and accurate minute transcription ability
- Confidential, organized, independent, and detail-oriented work approach

Apply administrative judgment, financial accuracy, and student program coordination skills supporting UBC Okanagan’s Earth and Environmental Sciences department.

📌 Department Operations Assistant UBC Okanagan (Canada)
🏢 University of British Columbia
📍 Canada