Office of Admissions, Registrar and Student Services

Director, Registrar’s Office

Position Type:

Permanent, Full time (Unionized)

Hours of Work:

35 hours per week

Salary Scale :

Level 6 ($ 59 209 to $ 74 780)

In this document, the masculine pronoun is used without discrimination and only for conciseness.

Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained an affiliation since 1965. Bilingual and on a human scale, it has more than 1,000 students; it offers programs in social communications, counselling and psychotherapy, canon law, public ethics, conflict studies, social innovation, leadership, ecology and equity, and theology.

Why choose Saint Paul University?

Working at Saint Paul University means working in an environment where collaboration, proximity and the opportunity to have a concrete impact are important. The University offers its staff an workplace that promotes professional development, work-life balance which includes a four-day work week, as part of a regular 35-hour week for administrative staff, vacation, a pension plan and a group benefits program. Staff also benefit, subject to applicable conditions, from a tuition fee exemption for most programs offered by Saint Paul University and the University of Ottawa, promoting learning and professional development throughout their careers.

We are looking for people who want to share their expertise at the service of an organization on a human scale, while actively contributing to the development of their colleagues, the evolution of the University and the continuous improvement of our practices. At Saint Paul University, your expertise is recognized,



your contribution is visible and your work will have a concrete impact.

SUMMARY

Under the supervision of the Director, Registrar’s Office, the incumbent actively participates in all of the activities of the ESRB such as scheduling, registration, the start of final grades, the assignment of classrooms and record keeping. The incumbent manages the sector’s mailboxes and is called upon to welcome students for certain services (general information, student card, etc.).

They coordinate the activities related to the production process of the course schedule and final exams as well as the allocation of classrooms. The incumbent is responsible for compiling reports for the maintenance of classrooms. They organize exams for students who require accommodation.

During the registration period, the incumbent is also responsible for welcoming and informing independent students and exchange students about the registration process. The incumbent is also called upon to manage simple cases of students enrolled in the various programs. They may also be called upon to participate in the verification of the degree requirements for graduation.

KEY RESPONSIBILITIES

- Services to students in the areas of registration, convocation, transcript requests, certificates of studies and academic records.

Under the supervision of the Director, Registrar’s Office:





- participates in the verification and registration of independent students, changes/cancellations of course selection and records appropriate comments on file;
- participates in the identification of solutions to improve the efficiency of the independent student registration process, including IT solutions;
- participates in the registration of certain students enrolled in programs offered by the University;
- participates as needed in information and registration sessions for new admissions.
- participates in convocation operations as required;
- participates in the verification of registration data for reporting to Ontario's MTCU each session and makes corrections as required;
- participates in the production of official transcripts by ensuring that waiting periods are respected and the quality assurance mechanisms for transcripts and letters of credence;
- participates in the production of student and employee cards as well as the uPass while ensuring that the student's account is in good standing;
- archiving student files in accordance with Saint Paul University policy;
- acts as a resource person for students in the use of WEB tools to facilitate their registration and provide them with information;
- Participates in the management of generic inboxes, such as registrar, undergraduate and graduate studies; Ensures the necessary follow-ups;
- Participates in the verification of entry and approval of final grades to the student system and follows up with faculties when final grades are not in.
- Supports the implementation of academic accommodation measures.

B) Production of the course and examination schedule and the assignment of classrooms

Under the supe

📌 Assistant, Registrar Office (Canada)
🏢 Saint Paul University
📍 Canada