1. Job Summary

HR Service Jobs is seeking a detail-oriented, organised, and reliable Bookkeeper to manage and maintain accurate financial records for small businesses. The successful candidate will support day-to-day accounting operations by recording financial transactions, reconciling bank statements, tracking income and expenses, managing invoices, and preparing essential financial reports.

This role is ideal for an individual who enjoys working with numbers, maintaining accurate documentation, and helping businesses understand their financial position. The Bookkeeper will work closely with business owners, accountants, finance teams, and other relevant stakeholders to ensure financial information is recorded accurately and available when needed.

The ideal candidate should demonstrate strong numerical skills, qualified integrity, attention to detail, and the ability to handle confidential financial information responsibly. Familiarity with bookkeeping software, spreadsheets, and standard accounting practices will be beneficial.

Candidates who are organised, proactive, and comfortable managing multiple financial tasks are encouraged to apply. Depending on the specific business requirements, suitable opportunities may be available for experienced professionals as well as entry-level candidates with relevant accounting knowledge.

2. Key Responsibilities

- Maintain Financial Records: Record daily financial transactions, including sales, purchases, payments, receipts, and business expenses, ensuring that all entries are accurate and properly categorised.
- Manage Accounts Payable: Monitor supplier invoices, verify payment details, maintain payment schedules,



and help ensure that outstanding bills are settled within agreed timelines.
- Manage Accounts Receivable: Prepare and issue customer invoices, track incoming payments, maintain receivables records, and follow up professionally on overdue accounts.
- Perform Bank Reconciliations: Compare bank statements with internal accounting records, identify discrepancies, investigate unusual transactions, and ensure that balances are reconciled regularly.
- Track Business Expenses: Maintain organised expense records, review receipts, categorise expenditures, and support the preparation of expense summaries for business owners.
- Prepare Financial Reports: Assist in producing basic financial statements, income and expense reports, cash flow summaries, and monthly bookkeeping reports to support business decision‑making.
- Support Payroll Administration: Where required, maintain payroll‑related records, track employee payments, record approved deductions, and coordinate with payroll specialists to support accurate processing.
- Maintain General Ledger Entries: Post transactions to the appropriate accounts, review ledger balances, and assist with correcting errors or inconsistencies.
- Assist with Tax Documentation: Organise financial records, invoices, receipts, and supporting documents required by tax professionals.



Help ensure that bookkeeping records are maintained in accordance with applicable local requirements.
- Monitor Cash Flow: Track incoming and outgoing funds, update cash flow records, and notify the appropriate stakeholders about potential payment delays or unusual financial activity.
- Maintain Digital Documentation: Organise accounting files, electronic receipts, invoices, bank statements, and supporting documents so that financial information can be retrieved efficiently.
- Use Accounting Software: Enter, update, and review financial information using appropriate bookkeeping platforms and spreadsheet tools.
- Support Month‑End and Year‑End Activities: Assist with account reconciliations, transaction reviews, financial summaries, and the preparation of records required for period‑end reporting.
- Identify and Resolve Discrepancies: Investigate duplicate entries, missing invoices, incorrect amounts, and other bookkeeping issues, escalating complex matters to the relevant accountant or manager.
- Protect Financial Information: Maintain confidentiality, follow approved data‑handling procedures, and ensure that financial records are accessible only to authorised individuals.
- Collaborate with Stakeholders: Communicate with business owners, suppliers, customers, accountants, and internal teams to clarify transactions and resolve routine financial queries.

3. Required Skills and Qualifications

- A high school diploma or equivalent qualification is required for entry‑level consideration.
- A diploma or degree in Accounting, Finance, Commerce, Business Administration, or a related discipline is preferred.
- Knowledge of basic bookkeeping principles, debit

📌 Bookkeeper – Small Business Financial Records (Canada)
🏢 HR Service Jobs
📍 Canada