Job Summary

HR Service Jobs is seeking a detail-oriented and compliance-focused Payroll Compliance Specialist – Multi-Province Processing to support accurate payroll administration and regulatory compliance across multiple provinces. The successful candidate will play an essential role in ensuring employees are paid correctly and on time while maintaining compliance with applicable provincial employment standards, payroll tax regulations, statutory deductions, and reporting requirements.

This position is ideal for a payroll professional who understands the complexities of multi-jurisdictional payroll processing, enjoys working with financial data, and can maintain accuracy in a deadline-driven environment. The specialist will collaborate with human resources, finance, accounting, and other relevant teams to manage payroll calculations, validate employee records, reconcile payroll reports, and address compliance-related inquiries.

The ideal candidate will demonstrate strong analytical abilities, professional integrity, confidentiality, and a commitment to continuous improvement. Experience with payroll software, tax documentation, statutory reporting, and multi-province payroll administration will be valuable in helping the organization maintain reliable and effective payroll operations.

Key Responsibilities

- Multi-Province Payroll Processing: Coordinate and process payroll for employees working across multiple provinces, ensuring accurate calculations, appropriate deductions, and timely payment in accordance with applicable requirements.
- Payroll Compliance: Monitor relevant provincial employment standards, payroll tax rules, statutory contribution requirements, and reporting obligations to help maintain compliance.
- Payroll Calculations:



Review regular wages, overtime, bonuses, commissions, vacation pay, leave payments, retroactive adjustments, and other employee compensation elements.
- Tax Withholding and Deductions: Verify applicable income tax withholdings, pension contributions, employment insurance premiums, and other required deductions according to the employees jurisdiction and circumstances.
- Employee Records Management: Maintain accurate employee payroll information, including tax forms, compensation details, work locations, banking information, and employment status changes.
- Payroll Reconciliation: Reconcile payroll registers, deduction reports, general ledger entries, and payroll liabilities to identify and resolve discrepancies before final processing.
- Regulatory Reporting: Assist with the preparation and submission of payroll tax reports, year-end statements, statutory filings, and other required documentation within applicable deadlines.
- Compliance Monitoring: Review payroll transactions and procedures to identify potential compliance risks, calculation errors, missing documentation, and inconsistencies in employee records.
- Audits and Documentation: Maintain organized payroll records and supporting documents for internal reviews, external audits, and regulatory inquiries.
- Employee Support: Respond professionally to employee questions about pay statements, tax deductions,



vacation balances, payroll adjustments, and other payroll-related matters.
- HR and Finance Coordination: Work closely with human resources, finance, accounting, and benefits teams to ensure payroll changes are communicated accurately and processed on time.
- Payroll System Administration: Use payroll software and HR information systems to update employee records, validate calculations, generate reports, and maintain data integrity.
- Process Improvement: Recommend improvements to payroll workflows, compliance checklists, documentation standards, and reconciliation procedures.
- Confidentiality and Data Protection: Protect sensitive employee and financial information by following organizational privacy policies, access controls, and secure data-handling procedures.
- Deadline Management: Coordinate payroll calendars, approval workflows, statutory deadlines, and reporting schedules across multiple jurisdictions.

Required Skills and Qualifications

Diploma or degree in Accounting, Finance, Business Administration, Human Resources, Payroll Administration, or a related field is preferred.

Practical understanding of payroll processing, statutory deductions, employment standards, and payroll compliance requirements.

Knowledge of multi-province payroll administration and the ability to identify differences in provincial regulations.

Familiarity with payroll tax withholding, employee compensation, vacation pay, overtime calculations, and statutory reporting.

Proficiency in Microsoft Excel, including formulas, sorting, filtering, lookups, and reconciliation techniques.

Experience using payroll platforms, HR information systems, accounting software,

📌 Payroll Compliance Specialist – Multi-Province Processing (Selkirk)
🏢 HR Service Jobs
📍 Selkirk