Company Description X-Line Logistics is a growing logistics and transportation company focused on delivering reliable, efficient services to clients across various industries. The organization values accuracy, timely communication, and strong customer service in all operations. Team members work in a fast-paced environment where attention to detail and collaboration are important. X-Line Logistics offers opportunities to learn about logistics, administration, and invoicing processes while contributing to smooth day-to-day business operations.

Role Description This is a full time, on-site Administrative Assistant / Invoicing role based in Montreal, QC. The Administrative Assistant / Invoicing team member supports office operations by managing invoices, organizing documentation, and maintaining accurate records for clients and internal stakeholders. Daily tasks include preparing and processing invoices, verifying billing information, updating databases, and following up on outstanding payments with professionalism. The role also involves answering phone calls, responding to email inquiries, scheduling appointments or meetings, and providing general clerical support such as filing, data entry, and document preparation.



The person in this position collaborates with operations and management staff to ensure that invoices are accurate, deadlines are met, and customers receive clear, timely information.

Qualifications

- Candidates should possess strong Administrative Assistance and Clerical Skills, including organizing documents, handling data entry, and managing office workflows.
- Candidates should possess excellent Phone Etiquette and Communication skills to interact courteously and clearly with clients, vendors, and colleagues.
- Candidates should possess Executive Administrative Assistance capabilities, such as managing schedules, supporting leadership with documentation, and handling confidential information responsibly.
- Candidates should possess proficiency with invoicing processes, basic accounting or bookkeeping, and common office software (email and spreadsheet tools).
- Relevant qualifications include prior experience in an administrative or invoicing role, solid attention to detail, time management skills, and the ability to work accurately in a fast-paced environment.
- Additional beneficial qualifications include experience in logistics or transportation, bilingual communication skills (English and French).

📌 Administrative Assistant / invoicing (Montreal)
🏢 X-Line Logistics
📍 Montreal