12-month contract | Hybrid in the Greater Vancouver Metropolitan Area | Closing Date: Thursday, October 29, 2026 | Must hold a valid Canadian Work Visa

Our client, one of Canada's largest public transportation organizations, is seeking an experienced Project Coordinator for a 12-month contract opportunity in the Greater Vancouver area, with the possibility of extension.

The Project Coordinator will support the delivery of a major Yard and Charge Management Solution (YCMS) Program, working within an established technology Project Management Office (PMO). This role will provide comprehensive coordination and administrative support across program planning, financial management, contract administration, procurement, governance, reporting, and stakeholder communications.

Reporting to a Senior Project Manager and collaborating closely with program leadership, technical teams, vendors, and business stakeholders, the successful candidate will be responsible for maintaining accurate project documentation, monitoring budgets and expenditures, coordinating resources, and ensuring key program activities remain organized and on schedule.

The position requires a highly organized and detail-oriented professional who can independently manage competing priorities, identify potential issues, and proactively support program delivery. The successful candidate will also contribute to process improvements, vendor coordination, and the onboarding and offboarding of project resources.

The ideal candidate brings 7+ years of IT program and project coordination experience, with solid capabilities in project financial reporting, vendor contract administration, SharePoint, Microsoft Project, and program governance.



Experience supporting IT infrastructure initiatives and working within large, complex organizations will be particularly valuable.

Responsibilities:

- Provide comprehensive program and project coordination support for a major enterprise technology initiative, working closely with Project Managers, program leadership, technical teams, and stakeholders
- Plan, organize, and coordinate program activities, including documenting objectives, work packages, schedules, milestones, risks, and resource requirements
- Support the development, maintenance, and monitoring of integrated program plans, schedules, budgets, and project tracking documentation
- Assist with identifying resource requirements, coordinating technical resources, and determining the need for external consultants or contractors
- Manage day-to-day program financial administration, including budget tracking, expenditure monitoring, invoice processing, and financial reconciliations
- Prepare recurring monthly, quarterly, and annual financial reports, including budget-to-actual comparisons, spending forecasts, burn rates, and variance analyses
- Support program funding activities by coordinating administrative requirements, preparing supporting documentation, and tracking approval processes
- Maintain and administer program governance documentation, ensuring project gating, funding requests, and approval materials are completed, reviewed, and submitted on time




- Prepare and coordinate governance documents, including Project Change Approvals (PCAs), Specific Project Approvals (SPAs), and related authorization materials
- Develop and maintain project status reports (PSRs) covering progress against milestones, risks, issues, decisions, and outstanding actions
- Coordinate program meetings, including scheduling, agenda preparation, presentation materials, meeting minutes, and action-item tracking
- Monitor project schedules and deliverables, proactively identifying potential delays, risks, resource constraints, or administrative issues
- Escalate concerns to program leadership and recommend practical solutions to address scheduling, budgetary, technical, or operational challenges
- Maintain accurate program plans, tracking registers, document repositories, correspondence, and other project records
- Coordinate communication and information sharing between internal stakeholders, external consultants, vendors, and program team members
- Draft, edit, and proofread business correspondence, reports, presentations, project documentation, and administrative materials
- Conduct research, gather information from multiple sources, and prepare analyses, summaries, recommendations, and special reports as required
- Support procurement activities, including the preparation and coordination of Statements of Work (SOWs), Requests for Information (RFIs), Requests for Proposals (RFPs), and other contract documentation
- Assist with the evaluation and selection of consultants, contractors, and external service providers
- Coordinate with Strategic Sourcing on resource procurement, vendor engagements, contract extensi

📌 Project Coordinator (Vancouver)
🏢 Benchmark Recruitment
📍 Vancouver