"We're not in the shipping business; we're in the information business" -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly workplace, all of which foster an innovative, customer service-based approach to logistics.

Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.

- 15,000 trained professionals
- 250+ locations worldwide
- Fortune 500
- Globally unified systems

Why Your Job is Important:

- Support Canada and the Americas strategy.
- Offer best-in-class customer service.
- Provide a professional and welcoming first point of contact for employees, visitors and service providers at the office.
- Support the Canada Accounts Payable team through accurate and timely administrative support and payable processing.

SUMMARY DESCRIPTION:

Provide reception, administrative and entry-level Accounts Payable support for the office and Canada Centralized Accounting team. This role is responsible for maintaining a professional reception environment, supporting day-to-day office administration, and assisting with the accurate and timely uploading, submission and processing of payables.

This is an entry-level position with on-the-job training and an opportunity to develop Accounts Payable and accounting knowledge while supporting the broader Canada Accounting team.

WHAT YOU DO:

Tasks and Duties

For detailed job-specific tasks and duties completed regularly by the employee, please reference the Accounting Standards and Procedures on Insite.



This section lists the job-specific tasks and duties completed regularly by the Reception, AP Agent - Canada. This list may be edited to the specific job role.

Reception and Administrative Support

- Maintain a tidy, professional and welcoming reception area.
- Greet visitors and provide general assistance as required.
- Receive, sort and distribute daily mail, courier packages and deliveries.
- Follow established security and safety procedures at the reception desk, including visitor sign-in and visitor badges.
- Answer and direct incoming telephone calls and general inquiries as required.
- Scan, organize, upload and maintain documents and electronic records.
- Provide general administrative support to the office and Canada Accounting team.
- Assist with other administrative tasks and projects as assigned.

Accounts Payable Support

- Receive, organize and upload service provider invoices and supporting documentation.
- Review invoices for required documentation and approvals and elevate missing or incomplete information to the appropriate team member.
- Submit payables accurately and timely into the appropriate financial systems in accordance with established processes.
- Assist with the entry and processing of payables, deposits, expenses and payment requests as assigned.
- Ensure supporting documentation is attached,



organized and maintained appropriately.
- Identify basic discrepancies, missing information or processing issues and elevate them to the AP Lead or appropriate team member.
- Maintain clear and accurate notes within internal systems when required.
- Assist the Accounts Payable team with routine follow-up and administrative activities.
- Complete assigned Accounts Payable activities in accordance with established company policies, procedures and internal controls.
- Develop knowledge of Accounts Payable procedures and Expeditors systems through structured training and day-to-day experience.
- Support the Centralized Accounts Payable team with other duties and projects as assigned.

Physical Demands

- Use of standard office equipment - a computer with keyboard and mouse, phone, fax/copy/scan machine, etc.
- Write with pencil, pen or marker.
- Functions performed primarily while seated at a desk.

This is an entry-level position.

- High school diploma or equivalent required
- Previous accounting or Accounts Payable experience is not required. Training will be provided.
- Previous reception, office administration or customer service experience is an asset.
- Strong organizational skills and attention to detail.
- Comfortable working with computers, electronic documents and data entry.
- Basic experience with Microsoft Outlook, Excel, Word and Teams is an asset.
- Ability and willingness to learn new systems, processes and accounting procedures.
- Ability to manage multiple responsibilities and priorities in a fast-paced office environment.
- Strong verbal and written communication skills.
- Professio

📌 Reception, Accounts Payable Agent (Mississauga)
🏢 Expeditors
📍 Mississauga