Assistant to the Associate Dean (Appendix D/Temporary Assignment: November 2026 - September 2027)

Status: Appendix D/Temporary Assignment (November 2026 - September 2027)

Hours: Monday - Friday, 35 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: Payband G (Start Rate: $35.29 per hour, plus 8% in lieu of vacation and benefits)

Vacancy Status: 1 vacancy available

Posting Date: October 22, 2026

Closing Date: October 28th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job summary:

Under the direction of the Associate Dean, the incumbent provides leadership and administrative support for a cluster of programs, performing a wide range of functions that contribute to the success of students, faculty, support staff, and the Associate Dean. The incumbent also contributes to the effective and productive operation of the School of Engineering Technology (SET) by providing quality customer service in keeping with the College's strategic plan and SET's operational plans.

What you'll be doing:

Planning and coordinating key academic-related activities such as:

- Troubleshooting and resolving student academic issues related to registration, withdrawals, grades and graduation.
- Ensuring faculty and staff adherence to a wide variety of academic-related deadlines.
- Assisting faculty and staff involvement in recruitment, student awards and medals, special events, student success and orientation activities.




- Organizing and attending promotion meetings, preparation of required student information, recording promotion decisions and follow-up.
- Preparing electronic and hardcopy correspondence for academic-related issues.
- Maintaining critical information related to students' academic progress.
- Assembling data and preparing reports on program activities and new initiatives, program proposals and reviews, and preparing submissions for various reporting requirements.

Managing the KPI plan for the department by:

- Reviewing KPI data specific to program(s).
- Organizing KPI information in preparation for review and strategy development.
- Preparing a summary for the Associate Dean, analyzing current and previous KPI data and highlighting areas that require attention.
- Reporting to the Associate Dean on a monthly basis on the progress of KPI improvement strategies.
- Alerting the Associate Dean to potential problems and pitfalls to keep KPI improvement strategies on track.

Planning and preparation of submissions for program Capital Equipment, Renovations and Maintenance, and Major Project requests by:

- Notifying faculty and support staff of the call for submissions.
- Collecting and arranging all requests for review and prioritizing by the Associate Dean.
- Preparing reports using appropriate forms for submission.





Reviewing annual College Calendar proofs, College web information, program of studies and recruitment information by:

- Ensuring the accuracy of program and ancillary information.
- Advising the Marketing and Recruitment Department of changes/omissions/errors.
- Signing off on the information on behalf of the Associate Dean.

Providing administrative support to Program Advisory Committee (PAC) chairperson(s) and members by:

- Assisting the Associate Dean and PAC chairperson(s) with the planning and organization of meetings.
- Preparing and distributing meeting notes and agendas to PAC members.
- Ensuring that PAC membership information is kept up to date.
- Ensuring that PAC members are aware of all recruitment and special events relevant to their program area.
- Assisting PAC members and answering inquiries with respect to participation in program reviews, new program proposals and other program-related activities.

Liaising with academic partners such as:

- Ministry of Training, Colleges and Universities.
- MTCU Apprenticeship Branch.
- Equipment and software vendors.
- Academic institutions and partners.
- Co-op education and graduate employers.

Assisting the Associate Dean with the organization and tracking of the faculty non-teaching period activities and curriculum development plans:

- Tracking the professional development plans and vacation entitlements for faculty and support staff as outlined in the Collective Agreement, to ensure all required days are accounted for and reported to Human Resources in a timely manner.
- Tracking faculty and support staff professional development fund

📌 Assistant to the Associate Dean (Canada)
🏢 MOHAWK COLLEGE OF APPLIED ARTS & TECHNOLOGY
📍 Canada