Remote Position: Hybrid

Region: Americas

Country: Canada

State/Province: Ontario

City: Toronto

Summary

Coordinates and executes the pre-employment background screening program. Ensures the maintenance, accuracy, and proper utilization of background check vendor systems (e.g., ADP) or internal processes, and ensures that service level agreements (SLAs) for onboarding clearance are achieved.

Detailed Description

Incumbents have substantial latitude in determining the best methods and procedures to follow to complete assignments. Tasks are complex in nature where considerable independent judgment and discretion are required. Strong initiative is required in resolving problems, assessing candidate screening flags, and making recommendations. Decisions/actions may have an impact on the department's/division's hiring goals and compliance standing. May also be the entry level for the qualified career path.

Assignments are received in the form of results expected. Possesses knowledge of HR operations and compliance policies. May provide functional guidance to others performing similar work and/or provide project or task leadership. May be considered the expert in areas assigned. Builds strong internal and external relationships that require exchanging information, troubleshooting vendor platforms, and providing explanations in a problem-solving capacity. Interfaces regularly with candidates, vendors, and persons of higher positions.

Knowledge/Skills/Competencies

- Coordinates and administers the pre-employment screening program to ensure background checks, drug screens (as applicable), and reference checks are initiated and processed accurately and on time as per service level agreements.




- Utilizes and maintains background check vendor platforms and any manual tracking systems (e.g., ADP Screening and Selection Services, or similar providers) to initiate screens and monitor candidate progress.
- Serves as the primary point of contact for candidates regarding the background check process, answering questions, providing guidance, and troubleshooting missing information or system access issues.
- Provides value-add input to ensure continuous improvement for the screening systems
- Reviews completed background check reports for discrepancies, flags, or criminal records.
- Partners with HR leadership and Legal to review flagged reports and facilitate the individualized assessment and adjudication process.
- Administers the Pre-Adverse and Adverse Action letter processes in strict compliance with the Fair Credit Reporting Act (FCRA) and applicable local/regional laws.
- Updates candidate "cleared" statuses accurately within the Applicant Tracking System (ATS) and triggers next steps for payroll to process new hire record
- Compiles screening metrics (e.g., time-to-clear, vendor turnaround times) to analyze data and detect bottlenecks.
- Ensures external relationships are established and maintained with screening vendors, providing feedback as needed, auditing usage, and performing invoice follow-up.




- Position acts as a key resource for usage for internal HR teams and end-users regarding background check policies.
- Partners with other HR functional areas (eg. Global Mobility) to track the status of visa candidates for pre-employment clearance

Physical Demands

- Duties of this position are generally performed in good working conditions.
- Occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc.
- Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
- Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Salary

The range described in this posting is an estimate by the Company, and may change based on several factors, including but not limited to a change in the duties covered by the job posting, or the credentials, experience or geographic jurisdiction of the successful candidate. Hourly Wage: $28-36 CAD/hr

Typical Experience

- One to four years relevant experience (ideally with exposure to HR administration, compliance, credentialing, or recruiting coordination).

Typical Education

- Additional courses after High School or 2-3 year general Technical Diploma/Degree
- Educational requirements may vary by geography.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Celestica is an Equal Opportunity Employer. All qualified applicants will re

📌 HR Administrator, Background Check Coordinator (Toronto)
🏢 Celestica
📍 Toronto