- Compensation: up to CAD 25 - hourly

Company Description

Sodexo is seeking an organized, service-oriented Office Coordinator to support the day-to-day operations of the site in Mississauga.

This role serves as the first point of contact for employees and visitors while coordinating office services, facilities requests, site access, meeting arrangements, deliveries, and general administrative activities. Working closely with the Site Operations Manager, property management, vendors, and internal departments, the Office Coordinator helps maintain a safe, welcoming, well-organized, and efficiently operated workplace.

The ideal candidate is dependable, detail-oriented, professional, and comfortable managing a variety of responsibilities throughout the day.

What Makes Sodexo Different:

Working with Sodexo is more than a job; it's a chance tobe part of something greater. You'll belong in a company and team that values you foryou;you'll act with purpose and have an impact through your everyday actions; and you'll be able to thrive in your own way. In addition, we offer:

Flexible and dynamic work environment.

Competitive compensation.

Access to ongoing training and development programs.

Job Description

Reception and Visitor Services

Serve as the first point of contact for employees, visitors, and guests, providing professional and courteous service.

Register visitors, notify hosts upon arrival, and communicate basic site safety and security requirements.

Maintain a professional appearance and business-casual dress standard.

Facilities Coordination and Site Security

Coordinate facilities service requests with management and vendors, including repairs, maintenance, alarms, and fire safety matters.





Assist with coffee machines and water filtration systems by coordinating service calls and following up on repairs.

Work with Corporate Security to coordinate employee access badges, fobs, and controlsincluding approved early or late access arrangements and access to onsite gym amenities.

Complete required site Emergency Action Plan and evacuation training, and follow established emergency procedures.

Office Operations, Meetings, and Events

Maintain office supplies and inventory in accordance with agreed levels and reorder items as needed.

Coordinate office lunches, catering deliveries, and employee events, including catering orders, setup requirements, and cleanup arrangements.

Verify catering deliveries against confirmed orders, including quantities, menu items, and special dietary meals; document discrepancies and follow up with vendors.

Set up meeting rooms and event spaces according to schedules and setup requirements, including furniture arrangements and room changes between meetings.

Coordinate with the cleaning team to complete at least one weekly office reset, ensuring meeting rooms and shared spaces are clean, organized, and ready for use.

Coordinate recent employee workplace readiness, including workstation preparation, office supplies, welcome items, IT coordination, and badge or access arrangements.

Shipping, Receiving, and Vendor Coordination





Coordinate incoming and outgoing courier deliveries, internal mail distribution, and outbound shipments.

Track shipments, direct deliveries to the appropriate recipients, and follow up on delayed, missing, or incorrectly delivered items.

Schedule vendor visits and coordinate access and site requirements with the Site Operations Manager.

Administrative and Financial Support

Review FedEx invoices and supporting shipment information, identify appropriate departments and cost allocations, and complete invoice coding according to established Finance procedures.

Follow up on missing information, invoice discrepancies, and outstanding administrative items.

Support Finance and Commercial Operations with administrative tasks and projects appropriate to the role.

Enter and verify water, electricity, and natural gas information in the site utility reporting system, following training and established procedures.

Assist with invoice tracking, inventory reviews, and approved disposal requests with the relevant departments and service providers.

Maintain accurate records, complete assigned checklists and trackers, and provide timely updates on outstanding items.

Attend the site training as directed and perform other related duties as assigned.

Qualifications

Previous experience in office administration, reception, customer service, office coordination, or a similar role.

Strong verbal and written communication skills, with a professional and service-oriented approach.

Good organizational skills and the ability to manage multiple tasks, deadlines, and changing priorities.

Working knowledge of Microsoft Office applications, p

📌 Office Coordinator (Mississauga)
🏢 Sodexo Canada
📍 Mississauga