Coordinate plumbing and HVAC operations using organized job files, accurate data entry, and explicit communication with clients and field teams. This is a full-time administrative position.
Wiehler Mechanical Ltd. is seeking an Administrative Assistant supporting residential plumbing and HVAC departments. You will connect office staff with field teams, clients, vendors, and contractors across Calgary. The work includes correspondence, permits, purchasing, invoicing, scheduling, and records maintenance.
Key Responsibilities:
- Answer phones, emails, and daily department correspondence
- Open and manage job files through completion
- Issue purchase orders and prepare invoices
- Apply for and track city permits
- Coordinate suppliers, vendors, and subcontractors
Requirements:
- At least three years of administrative experience
- At least one year in plumbing or HVAC administration
- Working understanding of the plumbing and HVAC industry
- Confidence using Excel, Word, and Outlook
- Experience using WhatsApp Messenger
Use administrative coordination, organized recordkeeping, and industry knowledge to support Wiehler Mechanical's plumbing and HVAC departments.