Job TitleEmployee Relations Coordinator and Executive Assistant to the AVPJob CategoryM&P; - Excluded M&PJob; ProfileXMP - Administration, Level AJob Family GroupStaff - Non UnionDepartmentEmployee Relations | Strategic Staff Relations | Central Human ResourcesCompensation Range$6,143.67 - $8,830.25 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End DateOngoingPosting End DateNovember 5, 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checksThis position is subject to the satisfactory completion of required background checks.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description

SummaryThe Employee Relations Coordinator and Executive Assistant to the the AVP manages day-to-day operations and projects related to confidential staff grievances and collective bargaining and supports the Employee Relations Team and the Associate Vice-President, Human Resources (Labour Relations and HR Policy).Organizational StatusReports to the Director,



Employee and Labour Relations.

Work PerformedEmployee Relations Coordinator: Prepares a variety of sensitive and confidential materials including correspondence, reports, documents relating to the administration of the collective agreements and other agreements, and handbooks governing conditions of employment.

Manages all administrative functions within Employee Relations. Includes problem-solving, project planning and management, and development and execution of identified goals, priorities and objectives. Develops project ideas, recommends project priorities, and leads stakeholder discussions.

Conducts needs assessments and determines requirements for all stakeholders in order to establish, or improve, systems, both procedural and electronic.

Provides financial and costing analysis for Employee Relations, including creating reports for bargaining and other projects or processes.

Manages records for the Employee Relations team including: LRB decisions, arbitration decisions, union settlements, legal opinions, collective bargaining notes and official agreements.

Creates databases for purposes such as grievance tracking, termination tracking, union leave tracking, and legal fees tracking. Conducts analyses of material to provide year-over-year comparisons and identification of significant issues.

Effectively leverages Workday as the employee file of record for UBC,



and the use of case management systems in order to produce regular and ad hoc reports. Performs analysis of complex data, making recommendations on reports for a variety of purposes.

Exercises initiative and appropriate judgement and discretion when considering requests for reports for other units or third parties.

Receives requests from Office of the University Counsel in regards to requests under the Freedom of Information and Protection of Privacy Act (FIPPA). Determines the appropriateness of documents and produces and sends employee records according to the request within identified deadlines.

Manages all administrative processes related to collective bargaining and creating documentation for the collective bargaining process. Works closely with the Employee Relations team to ensure compliance with government processes and obligations to the Board of Governors.

Provides backup for Human Resources administration team and the HR Service Centre and performs other related duties as requiredPrepares a variety of sensitive and confidential materials including correspondence, reports, documents relating to the administration of the collective agreements and other agreements, and handbooks governing conditions of employment.

Executive Assistant to the AVP:Manages the AVP's calendar determining urgency and importance within a number of complex restraints.

Writes or initiates draft confidential communications on behalf of the AVP.Working with the Executive Assistant to the Vice-President, Human Resources, assists in preparing and coordinates reporting to the Board of Governors and UBC Executive on behalf of the AVP, and ensures deadlines are met. Research, drafts, edits, proofreads, and forma

📌 Employee Relations Coordinator and Executive Assistant to the AVP (Vancouver)
🏢 University of British Columbia
📍 Vancouver