Summary Of Duties

Reporting to the Director of Operations in collaboration with the Head, Surgical Oncology, Odette Cancer Program at Sunnybrook Health Sciences Centre and the Regional Surgical Oncology Lead, Toronto Central North Regional Cancer Program, it is expected that you work as a member of the team, interacting closely with your co-workers on a daily basis.

Summary Of Duties

Reporting to the Director of Operations in collaboration with the Head, Surgical Oncology, Odette Cancer Program at Sunnybrook Health Sciences Centre and the Regional Surgical Oncology Lead, Toronto Central North Regional Cancer Program, it is expected that you work as a member of the team, interacting closely with your co-workers on a daily basis.

The Successful Candidate Will Be Responsible For

- Residency program administration and coordination: Providing comprehensive administrative and program coordination support for the University of Toronto Medical Oncology Residency Training Program, working closely with the Program Director to support the day-to-day operations, educational priorities, and ongoing development of the program. In addition, providing administrative support to the Head of Surgical Oncology at Sunnybrook Health Sciences Centre.
- Resident support and program communications: Serving as a primary point of contact and welcoming, accessible resource for current and prospective residents, faculty, and external stakeholders. Responding to inquiries, facilitating communication, assisting residents with administrative and educational needs, and fostering a positive, supportive, and collegial learning workplace.
- Educational programming and scheduling: Coordinating postgraduate medical education activities, including resident rotation schedules (core and elective), academic teaching sessions,



examinations, interviews, orientations, vacation, short term leave, and other educational requirements. Liaising with residents, faculty, clinical services, and PGME to ensure effective scheduling and smooth delivery of educational programming.
- Accreditation and postgraduate medical education

requirements:
Supporting residency program accreditation, pre-survey questionnaires, reviewer logistics, documentation, reporting, and quality improvement activities, including the collection and organization of program records and supporting materials. Working closely with the University of Toronto, the Royal College of Physicians and Surgeons of Canada, and other relevant postgraduate medical education bodies to support compliance with educational standards and program requirements.
- Resident assessments and program committees: Coordinating the administrative aspects of resident evaluations, competency-based medical education processes, and program reviews. Supporting the Residency Program Committee, Competence Committee, and other academic committees through meeting coordination, preparation of agendas and minutes, maintenance of records, and tracking of action items. Track summative reports and CBME documentation, and provide administrative coordination for remediation processes under the Program Director's direction.
- Resident engagement, meetings, and events: Planning, organizing,



and attending resident educational and social events, program meetings, recruitment activities, retreats, and other program initiatives. Coordinating logistics, including venue bookings, catering, audiovisual requirements, invitations, and event communications, while helping foster an engaged and connected residency community. Support the annual chief resident selection process, as applicable.
- Administrative and executive support: Managing complex calendars, scheduling meetings, preparing correspondence, presentations, reports, and briefing materials, and coordinating activities in support of the Program Director and the Head of Surgical Oncology. Providing administrative support for departmental, clinical, academic, research, and strategic initiatives as required.
- Records management, reporting, and communication: Maintaining accurate, organized, and confidential records, databases, and program information. Preparing and updating educational resources, program handbooks, websites, newsletters, reports, and other communication materials, while coordinating data collection, surveys, and reporting requirements, including relevant Ontario Health-Cancer Care Ontario activities. Maintain familiarity with relevant resident policies and applicable PARO-CAHO collective agreement provisions, including leave and call-related administration.
- Stakeholder coordination and relationship management: Establishing and maintaining effective working relationships with residents, faculty, physicians, hospital leadership, university administrators, clinical teams, and external educational partners. Facilitating collaboration across the University of Toronto and affiliated teaching hos

📌 Administrative Assistant (Toronto)
🏢 Sunnybrook
📍 Toronto