Coordinate executive meetings, calendars, and confidential correspondence as an Executive Administrative Assistant working 100% onsite in Oshawa, Ontario. This 12-month contract supports senior leadership operations.

The Executive Administrative Assistant provides senior-level administrative support within a complex organization. The work includes calendar management, meeting coordination, travel arrangements, correspondence, records, and approval documents. Robust judgment and professionalism are essential when liaising with senior leaders, Board stakeholders, staff, and external contacts.

Key Responsibilities:

- Coordinate executive meetings, conferences, travel, and accommodations
- Prepare agendas, minutes, briefing packages, and attendance details
- Manage the Vice-President's calendar, priorities, calls, and visitors




- Track follow-up logs and coordinate required approvals
- Liaise with senior management, Board, staff, and external stakeholders

Requirements:

- Two to six years of senior executive administrative experience
- Experience supporting executives in complex organizations
- Ability to manage confidential correspondence, records, and reports
- Strong organizational, time-management, and prioritization skills
- Excellent written and verbal communication with sound judgment

Use executive coordination, calendar management, and confidential information skills to support senior leadership from Oshawa's onsite office.

📌 Executive Administrative Assistant Oshawa
🏢 Spirit Omega
📍 Oshawa