Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada's most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm's success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Toronto office is currently seeking a Business Development & Marketing Assistant to join our Business Development & Marketing department, reporting to the Chief Growth Officer. The Business Development & Marketing Assistant provides administrative, financial and operational support to the firm's national Business Development & Marketing Department. Reporting to the Chief Growth Officer (CGO), the Assistant serves as a shared departmental resource, helping to coordinate recurring processes, manage routine service requests and support the efficient day-to-day operation of the function. The role is suited to a highly organized, service-oriented qualified who exercises sound judgment, handles confidential information appropriately and takes pride in ensuring accuracy, consistency and follow-through.

The successful candidate will be responsible for:

Financial Administration & Budget Support





- Processing departmental invoices, payment requests and expense documentation, including confirming required information, validating general ledger codes and obtaining approvals.
- Liaising with Accounting, budget owners and vendors to resolve missing information, coding questions, payment delays and other routine issues.
- Maintaining accurate records of submitted, approved, paid and outstanding invoices, following up on items requiring action.
- Assisting with regular reconciliation of departmental budgets and general ledger accounts against invoices, commitments and internal tracking records.
- Supporting month-end, year-end and annual budgeting activities by organizing documentation, updating trackers and preparing basic expenditure summaries.
- Maintaining records of purchase orders, contracts, subscriptions, memberships and recurring vendor expenses, as required.

Executive & Department Support

- Providing general inbox support to the CGO within agreed parameters, including organizing messages, flagging time-sensitive matters and tracking requests requiring follow-up.
- Managing the CGO's calendar, including scheduling and rescheduling meetings, resolving conflicts, booking rooms and coordinating virtual-meeting arrangements.
- Coordinating meetings involving the CGO and other departmental leaders, including recurring departmental,



leadership and project meetings.
- Assisting with travel arrangements, registrations, memberships and logistical requirements.
- Preparing and organize agendas, background documents, presentations and other meeting materials, as requested.
- Supporting routine data entry, list maintenance and updates to departmental trackers and suggest practical improvements to routing, documentation and administrative workflows.
- Formatting and proofread presentations, reports, spreadsheets and internal communications.
- Compiling readily available information and conduct basic internal or online research in support of departmental requests.
- Other tasks and projects as determined by the CGO.

Shared Inbox & Service Request Support

- Monitoring the Marketing shared inbox and ensure requests are acknowledged, recorded and directed appropriately.
- Acting as the primary or backup contact for designated requests, including:
- Branded merchandise, promotional items and client gifts.
- Lawyer and employee headshots.
- Routine intranet or website updates.
- Logos, approved templates and existing marketing materials.
- Completing routine requests using established processes, templates and approvals.
- Referring custom, substantive, higher-cost or non-standard requests to the appropriate Business Development or Marketing professional.
- Working with colleagues, assist with the development of self-service materials and templates for frequently requested resources.
- Coordinating meetings for the Client Relations Partner in relation to the firm's CLP.
- Liaising with lawyers, clients, executive assistants and Business Development professionals to manage inter

📌 Business Development (Toronto)
🏢 Cassels Brock & Blackwell
📍 Toronto