City of Brandon Posted: October 21, 2026
Expires: November 21, 2026

Position Conditions:

This is a full time, permanent position of 36.25 hours per week. This position is not part of a collective agreement and is open to all interested parties. The City of Brandon reserves the right to underfill this position.

Successful applicants must obtain satisfactory results from a criminal background investigation.

The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

NOTE:

The City of Brandon requires proof of mandatory qualifications. Please ensure these documents are attached when completing your application.

Rate of Pay:

$66,963.35 annually (2026 Rates)

Closing Date:

11:59 pm on November 5, 2026.

This competition will include testing and an interview.

PURPOSE OF POSITION

As part of a team, the Payroll Administrator is responsible for processing the bi-weekly payroll for the hourly and salaried employees of the City of Brandon and partner agencies.

TYPICAL DUTIES AND RESPONSIBILITIES

- Processes bi-weekly payroll, ensuring accuracy and timeliness.
- Processes all incoming time sheets/reports, verifies hours and discusses discrepancies on reports with supervisors if needed.
- Calculates earnings, special payments, and benefits for the biweekly payroll.
- Computes deductions such as income tax, employment and other insurances, union payments, medical and pension plans, garnishments, charitable donations and other special allowances and taxable benefits.
- Calculates the prorating of accruals such as vacation time and stat banks.
- Prepares remittances for government,



benefit providers and union associations.
- Prepares and distributes accounts payables to appropriate organizations on behalf of deductions withheld from employees' pay cheques.
- Prepares and forwards accounts receivables for payroll services performed for arms-length organizations and unions.
- Reconciliation of various general ledger accounts and preparation of journal entries as they pertain to payroll.
- Prepares, prints, and distributes various daily, weekly, and/or monthly payroll reports to appropriate people.
- Maintains records pertaining to employee information, including new hires, rates of pay, deductions, employment dates, addresses, and entering data into the computer system.
- Researches and resolves payroll queries/issues.
- Trains and monitors City staff on the coding and inputting of bi-weekly payroll information.
- Works with Information Technology to establish and maintain computer systems to record and produce payroll information and monitor/test new program releases to ensure appropriate service is maintained.
- Prepares Records of Employment, government reports, surveys, and pension reports as required.
- Prepares for year-end balancing and reporting.
- Prepares annual T4 and T4A information, produces and distributes T4 and T4A documentation.




- Responds to enquiries/requests relating to Payroll from employees, supervisors, government agencies and the public, both in person and by telephone.
- Prepare ad hoc employee payroll reports to managers.
- Verifies the data approved by managers on employee change notices to ensure accuracy.
- Follows government legislated deadlines for various remittances and reports.
- Responsible for paying over 750 employees and $ 2.3 million in gross wages biweekly.
- Adjusts employees' income, deductions, and benefits as necessary.
- Follows up with managers who are late approving employee timesheets.
- Provides information to collective agreement bargaining teams.
- Accepts cash payments from employees for benefits and insurance while on a leave of absence.
- Develops, recommends, documents, and coordinates the implementation of GOG's, policies, and procedures to ensure the efficiency and effectiveness of payroll functions.
- Calculates continuous seniority dates.
- Review, interpret and implement payroll-related clauses across City policies and multiple collective agreements, including CUPE, IAFF, BPA, E-111 and ATU.
- Calculates retroactive pay and other salary adjustments.

NOTE:

The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties to be performed under the position title or those to be performed temporarily outside an employee's normal line of work.

MANDATORY QUALIFICATIONS & EXPERIENCE

- Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma.
- Post-secondary education in Business Administration, Management, Human Resources, Accounting, or an equivale

📌 Payroll Administrator (Angusville)
🏢 Brandon University
📍 Angusville