Join us at Ottawa Community Housing, where we are more than a home to about 33,000 tenants across approximately 15,500 homes. As Ottawa's largest social and affordable housing provider, ranking second-largest in Ontario and fourth-largest in Canada, we're committed to enhancing tenant well-being through partnerships with local service providers and support agencies.

At OCH, diversity and equal opportunities are at the core of our workplace culture. We strive to mirror the vibrant communities of our city and have been honoured as the National Capital Region's Top Employer every year since 2018.

Together, we're transforming tenants' lives by

"providing more than a home, because we care".

What we offer

Joining OCH means making a meaningful difference every day. We provide opportunities to positively impact your community in multiple ways. Recognizing that our employees are the cornerstone of our organization, we offer a comprehensive and competitive compensation and advantages package, flexible work options, professional development opportunities, health and wellness programs, and more.

What we seek:

Ottawa Community Housing (OCH) is seeking a highly organized, proactive and resourceful Office Coordinator to support the Office of the Chief Executive Officer (CEO).

Reporting to the Senior Manager, Corporate Governance and Executive Operations, the Office Coordinator provides executive-level administrative and coordination support to the CEO, Senior Manager and Office of the CEO, while delivering a high standard of service to internal and external stakeholders.

The successful candidate will play a key role in coordinating the daily operations and priorities of the CEO's Office, supporting executive meetings and engagements, managing communications and follow-up, and leading the coordination of Board of Directors and assigned Board Committee activities.

Office Coordinator, Office of the Chief Executive Officer with OCH:

As the Office Coordinator, you will be at the centre of executive operations, working closely with senior leadership, Board and Committee members, and stakeholders across the organization.

Your work will contribute to effective executive decision-making, strong corporate governance and the coordination of important organizational priorities. Through sound judgment, attention to detail and a proactive approach, you will help ensure the CEO's Office operates efficiently, priorities are well managed and commitments are followed through.

This is an opportunity to contribute to the effective leadership and governance of an organization dedicated to providing safe, affordable housing and improving the lives of tenants across Ottawa.

As an Office Coordinator, Office of the Chief Executive Officer, some of the things you will do include:

Executive and Administrative Coordination

- Provide expert administrative and coordination support to the CEO, Senior Manager and Office of the CEO, including the management of daily administrative activities and priorities.
- Coordinate complex executive calendars, meetings and engagements, proactively managing competing priorities, anticipating requirements and resolving scheduling conflicts.
- Coordinate the flow of information, correspondence, requests and priorities through the CEO's Office, assessing urgency, identifying required follow-up and escalating sensitive or time-critical matters as appropriate.
- Lead the coordination of executive and corporate meetings and stakeholder engagements, including scheduling, agenda preparation, meeting materials, minute taking, tracking decisions and coordinating follow-up activities.
- Attend internal and external meetings and engagements with the CEO to provide executive support, as required.
- Research, compile and analyze information and prepare professional correspondence, briefing materials, presentations, reports, speaking notes and other executive communications.
- Assist in responding to inquiries, complaints and stakeholder communications on behalf of the CEO and Senior Manager, ensuring a high standard of service and appropriate follow-up.
- Coordinate and support corporate projects, initiatives, committees, activities and events, including planning, logistics, implementation, monitoring and follow-up.
- Collaborate with departmental coordinators and the administrative support team to support cross-departmental initiatives, share information, improve administrative processes and promote consistency and efficiency.
- Develop and maintain administrative workflows, templates, tracking tools and records management practices, identifying opportunities for continuous improvement.
- Support financial and expense administration, including invoices, payments, corporate credit card reconciliations, expenses and travel-related documentation.
- Assist with strategic

📌 Bilingual Office Coordinator, Office of the CEO (Ahuntsic)
🏢 Ottawa Community Housing Corporation (OCH)
📍 Ahuntsic