HR Coordinator

Application Deadline: 30 November 2026

Department: People & Culture

Employment Type: Full Time

Location: British Columbia, Canada (Hybrid)

Compensation: CA$71,000 - CA$97,600 / year

Description

Photonic is shaping the future of quantum technology, powered by a diverse team of world-class scientists, engineers, and professionals committed to breakthrough innovation. As we continue to scale, our People & Culture team is at the forefront of that growth. We are seeking a highly organized HR Coordinator who thrives on keeping things running smoothly. In this role, you'll support the full employee lifecycle, from onboarding and benefits administration through day-to-day people operations and recruitment coordination. You'll partner closely with the People & Culture team, managers across the business, and recruiters to deliver a great employee experience, keep HR processes and records accurate, and help our growing team get the support it needs.

WHAT WE NEED YOU TO DO

Onboarding & Offboarding

- Coordinate the end-to-end onboarding process for recent hires: prepare employment paperwork, arrange equipment and system access with IT, and schedule orientation so every new hire has a great first day.
- Manage pre-start communications and onboarding logistics, including for new hires relocating to join Photonic.
- Deliver new hire orientation sessions and coordinate check-ins at key milestones to gather feedback and continuously improve the onboarding experience.
- Coordinate offboarding activities, including exit documentation, access removal, and exit interviews.

Benefits Administration

- Administer benefits enrollments, changes, and terminations with our benefits providers,



ensuring timely and accurate processing.
- Act as a first point of contact for employee questions about benefits, including extended health, dental, life, long term disability, the employee assistance program, and the flexible spending account.
- Support leave administration, including parental leave and associated top-ups, in partnership with payroll.
- Reconcile monthly benefits invoices, maintain benefits data in the HRIS, and support the annual benefits renewal process.

People Operations Support

- Maintain accurate employee records in the HRIS and process employee lifecycle changes (e.g., new hires, promotions, compensation changes, terminations), providing timely and accurate data to payroll.
- Prepare employment letters, contract amendments, and other HR documentation.
- Respond to employee and manager inquiries about HR policies, programs, and processes, escalating complex matters as appropriate.
- Support HR reporting, audits, and compliance with applicable employment standards and privacy requirements.
- Help plan and deliver People & Culture programs and initiatives, including engagement surveys, learning programs, and social events.

Recruitment Coordination

- Coordinate interview scheduling and logistics across candidates, recruiters, and hiring teams, ensuring a smooth and professional candidate experience.




- Prepare and post job descriptions on the ATS and job boards; ensure formatting and posting settings are accurate and consistent.
- Support recruiters with targeted sourcing, using LinkedIn Recruiter and Boolean search to build candidate pipelines for priority and hard-to-fill roles.
- Maintain clean, accurate candidate records and activity notes in the ATS to ensure reporting, compliance, and process consistency.
- Conduct reference checks with professionalism and discretion and assist with offer document preparation.

WHAT YOU BRING TO OUR TEAM

- 3+ years of experience as an HR Coordinator, HR Assistant, Recruiting Coordinator, or in a similar People Operations role.
- Post-secondary degree or diploma in Human Resources, Business Administration, or a related field.
- Experience across the employee lifecycle, ideally including onboarding, benefits administration, and recruitment coordination.
- Hands-on experience with HRIS and ATS platforms; familiarity with LinkedIn Recruiter or comparable sourcing tools is an asset.
- Strong written communication and attention to detail, with a commitment to accurate, well-organized employee data.
- Highly organized and able to manage multiple requests and shifting priorities in a fast-paced environment.
- Sound judgment and discretion when handling sensitive and confidential information.
- Keen to learn and excited about a career in the People and Culture space.

An Exceptional Candidate Will Bring

- Working knowledge of British Columbia employment standards and Canadian group benefits plans.
- Experience supporting a fast-growing technical or research-heavy organization (engineering, ha

📌 HR Coordinator (Coquitlam)
🏢 Photonic
📍 Coquitlam