ARS Responds Canada is a leading expert in disaster mitigation and property restoration, with over 60 years of experience serving clients across the country. Our team restores properties affected by water, fire, storm, and other disaster-related events, ensuring owners receive fast, reliable, and professional service.

We offer
a competitive compensation package that includes an extended health plan covering medical, dental, and vision, an RRSP program, access to an Employee Assistance Program, professional development opportunities, and explicit pathways for internal growth and advancement. If you are ready to take on a dynamic role as Project Management Administrator in a company that values expertise, leadership, and client satisfaction, we want to hear from you The Project Management Administrator is responsible for handling the administrative functions of all projects and programs. In this role, you will oversee the daily functions of projects to ensure deadlines and compliance requirements are met. You will be a key member of our project management department, working closely with Project Managers and Project Coordinators. Prepare and organize files, ensuring Project Managers, Project Coordinators, and team members have all required documentation prior to job commencement, and that files are complete and accurate upon job completion Prepare and organize all job files as directed by the Project Manager, including scopes of work (contracts and extras), production sheets, and complete billing information Assist in coordinating all production requirements,



including workforce, materials, supplies, equipment, and tools for the Project Manager, when required Maintain cooperative working relationships with all company employees, existing and prospective customers, subcontractors, owners, suppliers, etc. Ensure work authorizations, completion certificates, and all other required documents are obtained from the Project Manager and uploaded into applicable programs Liaise between Project Managers, Project Coordinators, and clients Accurately invoice each file once quality control has been completed under the direction of the Project Manager Assist with accounts receivable and accounts payable functions Manage calendars and scheduling requirements Communicate with executive, administrative, and team personnel to gather or convey relevant information Schedule meetings, which may involve corporate executives and/or major customer personnel, including arranging and preparing materials, reports, and other pertinent documentation. Assist management with other duties as assigned 3-5 years of insurance office administration experience, with preference given to candidates with insurance restoration experience ~ Intermediate proficiency with software applications including Microsoft Office Suite, Microsoft Project, DASH, Xactimate
* and XactAnalysis
* (*considered an asset) ~ Strong administrative, record-keeping, and data entry skills Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

📌 Data Management Project Officer (Canada)
🏢 ARS Responds Canada
📍 Canada