Date Posted: 10/26/2026 Req ID: 50747 Faculty/Division: Temerty Faculty of Medicine Department: Vice Dean, Strategy & Governance Campus: St. George (Downtown Toronto) Position Number: 00060162 Existing Vacancy: Yes Description:

About us
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors. Your opportunity: As Administrative Coordinator, Academic Reviews, you will be responsible for coordinating cyclical reviews for units and programs across the faculty and serving as a key administrative support for the Associate Dean, Faculty and Academic Life and their broader portfolio. Working closely with the Manager, Governance and Academic Reviews, you will administer end-to-end academic review cycles, including liaising between departments and stakeholders, maintaining senior staff calendars, coordinating program assessment schedules and event logistics for both in-person and virtual formats. Your exemplary professionalim, and superior organizational and communication skills, will enable you to act as a trusted liaison between our leadership team and external partners, strengthening our governance frameworks for a leading medical school. Your responsibilities will include:
• Coordinating project timelines and milestones by developing task schedules in alignment with project goals
• Drafting, editing, and formatting correspondence, reports, and presentations ensuring high standards through careful proofreading and fact-checking
• Providing committee support, scheduling calendars and coordinating end-to-end travel logistics, including preparing itineraries, booking flights and accommodations




• Gathering and verifying documentation required for accreditation and program reviews to ensure full compliance with requirements
• Determining logistical details and activities for events and programming
• Analyzing processes and recommending changes for more efficient coordination of operations Essential

Qualifications:
• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum five years related administrative experience, preferably in a University or hospital setting
• Experience supporting and coordinating accreditation and/or academic program reviews
• Demonstrated experience dealing with highly sensitive and confidential matters and providing administrative support to senior committees and leadership, including calendar management
• Experience coordinating multiple projects and time-sensitive priorities
• Experience serving as the first point of contact, screening enquiries, proactively coordinating conflicting schedules and coordinating frequent travel arrangements
• Experience independently drafting correspondence, reports and presentations, including on the behalf of senior leadership
• Experience reviewing existing processes and making recommendations for improvement and implementation
• Experience or exposure to implementing AI tools, automation, or emerging technologies to streamline administrative workflows and increase operational efficiency
• Advanced proficiency with M365, including experience with Sharepoint and MS Planner
• Professional demeanor with a strong customer service orientation and effective interpersonal skills




• Strong oral and written communication skills, superior attention to detail and the ability to concisely summarize information
• Superior organizational skills and the ability to deal effectively with multiple priorities and projects with conflicting deadlines
• Ability to adjust to changing priorities and interruptions and the ability to anticipate the needs of senior leadership nd flag questions or opportunities before issues arise
• Demonstrated ability to work independently, show initiative and exercise diplomacy and good judgment, and also the ability to work cooperatively and be an effective team member
• Proven effectiveness in relating to all levels of faculty, staff, learners and individuals external to the University
• Ability to maintain strict confidentiality Assets (Nonessential):
• Knowledge of the Temerty Faculty of Medicine, its hospital affiliations and partners
• Procificency with Microsoft Power Platform To be successful inthis role you will be:
• Articulate
• Communicator
• Diplomatic
• Organized
• Procedural
• Tactful Closing Date: 11/09/2026, 11:59PM ET Employee Group: USW Appointment Type: Budget
- Continuing Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 10 -
- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Administrative / Managerial Divisional HR Office Email: [email protected] Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job description
s are available upon request for internal applicants.

📌 Administrative Coordinator, Academic Reviews (Toronto)
🏢 University of Toronto
📍 Toronto