Nestlé Professional and IT & Digital Administrative Assistant While Nestlé is known for KitKat®, Gerber®, Nescafe®, and Maggi®, our recipe for success comes down to one thing: our people. There are 3,400+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We're a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward. Our focus is not only on nourishing our customers, but also about enriching you. As an Administrative Assistant, you will provide comprehensive support to the BEO of Nestle Professional and Vice President, IT & Digital and their leadership teams. Provide executive level administrative assistance to the BEO Nestle Professional Canada and VP, IT & Digital and senior leaders on the teams. Exceptional calendar management for BEO and VP by providing rapid response to meeting requests (internal and external), highlighting urgent issues and understand how to prioritize conflicting events. Support the teams in coordination and planning of meetings and internal/external events, which includes developing and editing presentations, product ordering, and other meeting details. Manage meeting calendars for leadership teams by booking the functional weekly/monthly/yearly meetings and building agendas. Where possible, anticipate room booking requirements prior and use strong network connections to accommodate room requests. Lead and execute the full event management lifecycle for the team's annual conference, including budget oversight, venue selection and booking, catering, logistics, ordering, technical equipment, and end-to-end travel coordination for all attendees. Sustain established communications vehicles in the functions and plan and execute special events and communications to support team building.



Build strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Admin Assistants/Coordinators (including global and local) Budget management including handling Purchase Orders, contract management, process/workflow management, supplier billings, cross-billing to other businesses and office supplies. Completion of expense reports and travel bookings. Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes. Assistance with other projects as required. Proven experience, preferably 5 plus years as an Administrative Assistant in a fast-paced corporate workplace. Strong project management skills and the ability to follow through to completion. Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage. An interest in learning and understanding the business issues to enhance personal effectiveness. Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment Company matched pension plan Three weeks of Vacation and four personal days (Personal Paid Holidays) Excellent training and development programs as well as opportunities to grow within the company Bonus eligibility Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation Up to 50% off
- Nespresso Coffee Machine, Capsules and accessories Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites) Compensation Range: CAD $65,000 to CAD $75,000 + bonus eligibility This position offers a competitive salary within the range specified above, aligned with our commitment to equitable pay practices. The principles of diversity, equity, inclusion, and accessibility are vital to how we operate.

📌 Administrative Assistants-Temp-Legal (Canada)
🏢 Nestlé
📍 Canada