Posting End Date: Open Until Filled Southern Health-Santé Sud Site: Mental Health Program Department/Unit: Mental Health & Addictions Work

Location:
Mental Health
- Portage Hospital Permanent Anticipated shift: Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world. Reporting to the Manager Health Services
- Mental Health & Addictions, the Administrative Secretary is responsible for the provision of confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio. The incumbent is responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager’s schedule. The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. and the policies of Southern Health-Santé Sud. Minimum two (2) years previous experience in a health care office workplace. Graduate of a recognized Administrative Assistant Program or equivalent. Proficiency in Microsoft Office Applications and Outlook/Email. Knowledge of legislation pertinent to mental health and community services. The usage of general office equipment. Medical/psychiatric terminology.



Demonstrated ability to work with minimal supervision both independently and as part of a team. Demonstrates thorough knowledge of general office practices. Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required. Proficiency of both official languages is essential for target and designated bilingual positions. Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00. May work occasionally evenings and weekends as necessary. Will be required to travel to other regional facilities as the position duties may require. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application. Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance. Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position. Personal information irrelevant to the grievance and other information protected under legislation will be redacted. #

📌 Administrative Secretary (Canada)
🏢 Southern Health Sante Sud
📍 Canada