Job Responsibility:

Reporting to the Associate Director, Curriculum Services, the Curriculum Portfolio Coordinator helps establish and maintain Open Learning's course portfolio through commonly accepted project management techniques.

MAJOR DUTIES & RESPONSIBILITIES

- Support the Curriculum Services department by planning, coordinating and implementing course development and revision schedules.

- Prepare and manage work assignments and resources for stakeholders in multiple simultaneous projects; initiate and coordinate task scheduling, tracking and reporting throughout phases of course development and maintenance using custom-designed databases and tools.

- Analyze and support the resolution of issues related to course development and maintenance.

- Develop and map course development processes to coordinate the services of various departments through commonly accepted project management tools and techniques.

- Participate in tracking expenditures and budgets related to course development and maintenance.

- Participate in the ongoing development of the department's custom designed database.

- Represent the Curriculum Services department at meetings and coordinate communication between Curriculum Services and other stakeholders.

- Gather and summarize information to prepare reports required by the Curriculum Services Department and other stakeholders.

REPORTS TO Associate Director, Curriculum Services

QUALIFICATIONS

EDUCATION:

- Relevant bachelor's degree from a recognized post-secondary institution (e.g. Administration, Business,



etc.), plus
- Project Management certification (1 year)

EXPERIENCE:

- Three years' experience in an Operations or Administrative support role, including two years' experience in:
- Portfolio management, including trouble shooting and problem solving related to processes and procedures, prioritizing, and reporting
- Proven experience working with teams and coordinating multiple stakeholders
- Working in a unionized environment
- Working with educators, preferably in a distance education setting
- Using databases, process mapping and project management tools

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

- Demonstrated proficiency with Microsoft Windows, intermediate skills in Microsoft Excel, Word, PowerPoint and Access, and excellent understanding of management information systems and proficiency with specialized applications such as Visio
- Demonstrated ability to communicate with stakeholders effectively, verbally and in writing, with tact, courtesy and discretion, and handle difficult situations appropriately
- Demonstrated ability to plan and organize work
- Demonstrated ability to take initiative to acquire information, problem solve, follow direction, meet timelines, and exercise independent judgement when needed
- Ability to work in a fast-paced, continually changing environment
- Ability to modify procedures to respond to new situations

WORKING CONDITIONS

- Sitting at desk and computer for long periods of time
- General office conditions

📌 Curriculum Portfolio Coordinator (Kamloops)
🏢 Thompson Rivers University
📍 Kamloops