Job Responsibility:

- Volunteer Resources Coordinator

Mount St. Mary Hospital

Position Description

POSITION TITLE: Volunteer Resources Coordinator

DEPARTMENT: Spiritual Care and Volunteer Resources

REPORTS TO: Leader, Spiritual Care and Volunteer Resources

EFFECTIVE DATE: November

JOB SUMMARY

Reporting to the Leader, Spiritual Care & Volunteer Resources the Volunteer ResourcesCoordinator provides support in the planning, implementation and delivery of the Mount St. Mary Hospital Volunteer Team.

JOB DUTIES & RESPONSIBILITIES

1. Maintains the administrative functions of Volunteer Resources. Answers the phone, makes appointments, responds to inquiries, and refers to the appropriate resource.

2. Establishes collaborative relationships with residents, staff, family members, visitors, visiting clergy and volunteers to determine volunteer opportunities and requirements.

3. Schedules volunteers for daily, weekly and monthly programs, and special events through email, phone and in-person contact. Ensures all shifts are filled with appropriately trained volunteers.

4. Maintains confidential electronic and paper records for volunteers relating to their recruitment, selection, criminal record checks, training, placement, and references.

5. Assists with volunteer recruitment through advertising, planning, attendance at volunteer fairs and processing intake applications.

6. Delivers the Volunteer Orientation Program.

7. Supports MSMH programs and services by arranging supplies and support materials, creating schedules, and assists with planning logistics.

8. Assist with volunteer recognition activities including the annual recognition event.

9.



Processes financial receipts and requests for funds for resident outings for approval by the Leader, Spiritual Care & Volunteer Resources.

10. Generates quarterly reports of volunteer activities.

11. Performs other related duties as required.

ORGANIZATIONAL RELATIONSHIPS

Internal

- Volunteers
- Residents
- Staff

External

- Family members
- Visitors
- Volunteer Victoria
- Sisters of St. Ann
- Apostolates/Marie Esther Society Members
- Visiting clergy
- and others as required

QUALIFICATIONS

Education, Training and Experience:

- Grade 12 plus relevant post-secondary education.
- One to three (1-3) years of recent related experience in a health care setting, working with volunteers and assisting at events.
- Equivalency of education, training and experience may be considered.
- Experience with Microsoft Office products and Better Impact Volunteer

Management software preferred.

Skills and Abilities:

- Effective and appropriate verbal and written communication skills.
- Strong commitment to volunteerism with experience as a volunteer.
- Physical ability to carry out the duties of the position.

November 29

Job Type: Part-time

Salary: $24.14-$31.68 per hour

Expected hours: 17.5 per week

Advantages:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Victoria, BC V8V 5A9: reliably commute or plan to relocate before starting work (required)

Education:

- Bachelor's Degree (preferred)

Work Location: In person

📌 Volunteer Resources Coordinator (Victoria)
🏢 Mount St. Mary Hospital
📍 Victoria