Background The Condominium Authority of Ontario (CAO) is a modern, digital-first organization serving Ontario's rapidly evolving condominium sector through information, education, and dispute resolution services.
As a trusted delegated administrative authority (DAA) consumer protection organization with province-wide impact, the CAO offers a unique opportunity to contribute to meaningful public-interest work while helping shape the future of condominium living in Ontario.
We are a collaborative, high-performing team that values innovation, accountability, continuous improvement, and practical problem-solving. We are accountable to the government through the Administrative Agreement with the Minister of Public and Business Service Delivery and Procurement. Strong and vibrant condominium communities in Ontario.
Engage and empower Ontario’s condominium communities with information, education, and dispute resolution
Corporate Values:
Innovation, trust, teamwork, value for money, integrity, fairness
Respect, trust, diversity, collaboration, leadership
We value flexibility and have adopted a hybrid work model whereby employees use a combination of working remotely 2 days a week and in the office for 3 days in Toronto’s Financial District.
Reporting to the CEO & Registrar, the Executive Assistant will be a trusted assistant enabling them to focus on strategic leadership, industry relationships, and organizational outcomes.
The Executive Assistant also provides backup support for Board governance functions to ensure continuity.
CEO Office & Executive Coordination (60%)




Act as the primary point of contact and trusted advisor to the CEO & Registrar, managing priorities, anticipating needs, and ensuring the effective day-to-day operation of the CEO’s office.
Independently resolve scheduling, travel, meeting and administrative issues, escalating thoughtfully when required.
Prepare briefing materials, correspondence, presentations, and reports on behalf of the CEO, ensuring accuracy, quality, and alignment with corporate messaging.
Build positive, trusted relationships across the organization and with external partners, administrative professionals and vendors.
Conduct research, synthesize information and prepare documents or presentation materials using established templates.
Serve as the designated backup to the Governance Manager, ensuring continuity of the Board and committee operations.
Support preparation, review, and distribution of Board and committee materials via the board portal (Diligent), ensuring accuracy, timeliness, and confidentiality.
Support planning and execution of governance events, including the Annual Members’ Meeting

Office Administration (40%)
Coordinate regular staff events such as socials, lunches and all-staff meetings.
Support planning and execution of governance events,



including the Annual Members’ Meeting.
Responsible for managing all office administration and supplies, including office space management
Post-Secondary or Bachelor’s degree in business administration or related degree.

- 5+ years supporting a CEO or senior executive
- Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams)
- Robust written and verbal communication skills, including the ability to draft precise reports, policies, plans, and executive correspondence.

Strong understanding of corporate governance, policy, and compliance principles, and experience working with executive leadership.
Strong project management skills including ability to manage multiple priorities, meet deadlines, and work effectively in a cross-functional team environment.
Base salary of CAD 60,840 - CAD 85,000

- Eligibility for discretionary performance-based awards
- 100% employer-paid medical, dental, and vision coverage
- Flexible hybrid work model (two remote days per week)
- Vacation, personal, and sick days
- Professional development and learning support
- CAO is an equal opportunity employer, encouraging workplace diversity. All qualified individuals will be considered without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, marital status or any other characteristic protected by law.

CAO welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
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📌 Assistant(e) Responsable Planning (Toronto)
🏢 Condominium Authority of Ontario
📍 Toronto