HR Coordinator Application Deadline: 30 November 2026 Department: People & Culture

Employment Type: Full Time

Photonic is shaping the future of quantum technology, powered by a diverse team of world-class scientists, engineers, and professionals committed to breakthrough innovation. HR Coordinator who thrives on keeping things running smoothly. In this role, you’ll support the full employee lifecycle, from onboarding and benefits administration through day-to-day people operations and recruitment coordination. You’ll partner closely with the People & Culture team, managers across the business, and recruiters to deliver a great employee experience, keep HR processes and records accurate, and help our growing team get the support it needs.

Manage pre-start communications and onboarding logistics, including for new hires relocating to join Photonic.

Act as a first point of contact for employee questions about benefits, including extended health, dental, life, long term disability, the employee assistance program, and the versatile spending account.

Support leave administration, including parental leave and associated top-ups, in partnership with payroll.

Reconcile monthly benefits invoices, maintain benefits data in the HRIS, and support the annual benefits renewal process.

People Operations Support

new hires, promotions, compensation changes, terminations), providing timely and accurate data to payroll.

Prepare employment letters, contract amendments, and other HR documentation.

Respond to employee and manager inquiries about HR policies, programs, and processes, escalating complex matters as appropriate.

Support HR reporting, audits, and compliance with applicable employment standards and privacy requirements.

Help plan and deliver People & Culture programs and initiatives, including engagement surveys, learning programs, and social events.

Recruitment Coordination





Prepare and post job descriptions on the ATS and job boards; Support recruiters with targeted sourcing, using LinkedIn Recruiter and Boolean search to build candidate pipelines for priority and hard-to-fill roles.

Maintain clean, accurate candidate records and activity notes in the ATS to ensure reporting, compliance, and process consistency.

3+ years of experience as an HR Coordinator, HR Assistant, Recruiting Coordinator, or in a similar People Operations role.

- Post-secondary degree or diploma in Human Resources, Business Administration, or a related field.
- Experience across the employee lifecycle, ideally including onboarding, benefits administration, and recruitment coordination.
- Hands-on experience with HRIS and ATS platforms; familiarity with LinkedIn Recruiter or comparable sourcing tools is an asset.
- Strong written communication and attention to detail, with a commitment to accurate, well-organized employee data.
- Highly organized and able to manage multiple requests and shifting priorities in a fast-paced environment.
- Experience supporting a fast-growing technical or research-heavy organization (engineering, hardware, deep tech).

Experience with Boolean search and sourcing for technical or niche roles.

CPHR designation (or progress toward it) or post-secondary education in Human Resources.

Regular social events and fun activities keep our global team connected

Competitive compensation package including base salary, stock options, and relocation assistance for global talent

Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account

While artificial intelligence (AI) tools may be used to assist in reviewing applicant profiles, they do not determine candidate outcomes. We are committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion.

📌 Human Resources Officer Full Time (Coquitlam)
🏢 Photonic
📍 Coquitlam