Practice Assistant, Privacy & Data ProtectionOur client, a leading national law firm in downtown Toronto, is seeking a seasoned Practice Assistant to support a highly regarded Senior Partner. Recognized as a leader in their field, the Partner manages a busy, quick-paced practice that requires someone who can step in quickly, take ownership, and keep things running smoothly.This role is ideal for someone who thrives under pressure, anticipates what needs attention before being asked, and exercises sound judgment when priorities compete. If you're known as someone who simply gets things done – and done well – this is a high-impact opportunity where your experience and initiative will be valued from day one.Duties & Responsibilities:Billing & Financial ManagementOwn the full billing cycle for a high-volume practice, from docketing through invoice finalizationMake sure time is docketed accurately and on time, following up with lawyers and other timekeepers on missing entriesPrepare, review and edit pre-bills, and finalize invoices for the partner's approvalWork closely with the accounting team on billing, collections, write-offs and client-specific billing guidelinesMonitor unbilled work in progress, outstanding receivables, budgets and alternative fee arrangements, flagging concerns earlyPrepare cheque requisitions for third-party invoices and disbursementsProduce time, billing and collections reports as neededPartner & Client SupportManage the partner's inbox and calendar, anticipating priorities and making sure nothing falls through the cracksAct as a polished, trusted point of contact for clients, colleagues and outside partiesDraft,



format and proofread correspondence and documentsCoordinate meetings, boardrooms, catering, AV and travel, and prepare expense reportsTrack Law Society renewals and continuing professional development requirementsKeep client contact information and lawyer bios up to dateFile ManagementPrepare engagement letters and coordinate new matter intake and conflict checksOpen, organize and maintain electronic files in the document management systemBusiness Development & Practice SupportAssemble pitch and proposal materials, including bios, rates and experience summariesSupport speaking engagements, conferences and publicationsHelp with matter tracking, reporting and budget monitoringProvide backup support to colleagues and liaise with other departments as neededWhat We're Looking For6–7 years of experience as an executive or legal assistant at a law firm, supporting a busy partnerExtensive billing experience, including high-volume docketing, pre-bills, invoice finalization and working directly with accountingLegal assistant or office administration diploma, or equivalent education and experienceExceptional judgment, common sense and discretion with confidential informationA proactive, resourceful approach: you spot what needs doing and make sure it gets doneOutstanding organization and attention to detail in a fast-paced environmentAdvanced proficiency with standard office software, document management systems and legal billing platformsSalary range: $75,000–$90,000, based on experience and skillsHybrid work model: primarily in-office, with up to one remote day per weekComprehensive benefits and professional development support

📌 Practice Assistant (Toronto)
🏢 Smith Search
📍 Toronto