What You'll Be DoingExecutive Assistant SupportAssist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative OfficerCoordinate calendars, travel, meetings, and follow ups, proactively adapting plans as priorities and schedules change.Assist leadership with research and administrative tasksOffice CoordinationGreet all visitors and serve as the first point of contact for the officeAnswer phones and manage incoming/outgoing mail and packagesMaintain a clean, organized, and well stocked office environmentCoordinate vendors including cleaning services, suppliers, and building contactsAssist with onboarding tasks such as desk setup and office accessProject CoordinationSupport multiple internal projects simultaneously, ensuring work continues to move forward even as priorities shiftHelp prepare documents, presentations, and meeting materialsCollaborate across departments on assigned projectsCulture and EventsChampion a positive and connected office culturePlan and execute office events, team lunches, social gatherings, and holiday celebrationsCoordinate industry related outings and community engagement activitiesPartner with the People and Culture team on company programsAdministrative SupportSupport expense trackingOrder office supplies and equipmentHandle general administrative tasks as neededWhat You'll BringFriendly, qualified,



and people focusedStrong multitasker with the ability to prioritize and stay ahead of needsExcellent written and verbal communication skillsProactive problem solver who takes initiativeComfortable working in an environment where priorities can change quickly while maintaining accuracy, professionalism, and follow-throughExperience in office coordination or administrative roles preferredExperience supporting executives is an assetBonus ExperienceExperience in any of the following environments is considered a strong asset:Creative, advertising, or production agenciesFilm, television, commercial, or live event productionHigh-growth startups or entrepreneurial environmentsExperience as a Producer's Assistant, Production Coordinator, First Assistant Director (1st AD), Executive Assistant, or similar role where balancing competing priorities and coordinating multiple stakeholders was essential.Additional InfoMonday - Friday, 8:30 AM - 5:30 PM MST in officeFlexible time off, including paid vacation and sick daysConsistent culture and team-building eventsEmployee recognition and incentive programsSeasonal celebrations and gatherings throughout the yearOffice lunchesBranded company swagAccess to industry events, learning opportunities, and non-profit outreachesDog-friendly officesUnlimited coffee, drinks, and snacksFlex work and travel optionsComprehensive extended health benefits401k matching

📌 Executive Assistant - Thinkingbox (Vancouver)
🏢 Thinkingbox
📍 Vancouver