OverviewRe/Max Hallmark Ciancio Group is a boutique real estate team specializing in helping clients buy and sell homes in Markham and surrounding communities. Since 2012, our business has been built on strong relationships, exceptional client service, and a commitment to delivering a seamless real estate experience. We believe real estate is about more than transactions — it’s about trust, professionalism, and long-term relationships.About the RoleThis is ahigh-trust, high-responsibility rolesupporting a top-producing Realtor and Broker of Record. As the Executive Assistant, you will be the operational backbone of the business — managing transactions, communications, schedules, and systems so the broker can stay focused on clients, strategy, and growth. This role requires someone who ishighly organized, proactive, detail-oriented, and able to manage multiple moving parts without missing deadlines or important details .A valid Ontario real estate license is highly valued in this role, as it allows you to fully understand contracts, compliance requirements, MLS systems, and transaction timelines. Your license also enables you to confidently communicate with clients, cooperating agents, and lawyers, and step in when time-sensitive situations arise. While this is primarily an administrative and operational role, having a license ensures you understand the real estate process at a professional level and can support the business effectively.ExpectationsOur business moves quickly and requires a high level of organization and accountability. We are looking for someone who already understands the demands of the real estate industry and can confidently manage multiple responsibilities while maintaining professionalism and attention to detail. If you have experience supporting a busy Realtor or real estate team and enjoy being the person who keeps everything running smoothly behind the scenes,



we would love to hear from you.Compensation$60,000 - $75,000 plus performance bonus and commissionResponsibilitiesTransaction ManagementPrepare contracts, offers, amendments, and related documentationUpload and manage MLS listings and listing documentationTrack deadlines, deposits, conditions, and compliance requirementsCoordinate with lawyers, mortgage brokers, and cooperating agentsMaintain accurate digital transaction recordsListing & Client SupportPrepare listing documentation and materialsCoordinate listing preparation, including photographers, cleaners, staging, and signageSupport client onboarding and listing launch preparationMaintain communication with clients throughout the processExecutive SupportManage the broker’s calendar, inbox, and daily communicationsScreen emails and calls, and prioritize urgent mattersSchedule appointments, meetings, and property-related logisticsCoordinate vendor bookings, including photographers, cleaners, movers, contractors, and inspectorsSystems & OperationsMaintain CRM systems and client records (Follow Up Boss preferred)Organize digital files and internal systemsPrepare reports and track business operations when neededEnsure systems and checklists are maintained and updatedQualificationsValid Ontario Real Estate License (Required)Minimum 2–3 years of experience supporting a Realtor or real estate teamExperience working in a fast-paced real estate workplace preferredProficiency with REALM, Webforms, BrokerBay, and DocuSignFamiliarity with Follow Up Boss CRM and Google WorkspaceStrong knowledge of Microsoft Word and ExcelAn Ontario driver’s license and access to a vehicleIdeal CandidateIs exceptionally organized and detail-orientedThrives in a fast-paced, deadline-driven environmentAnticipates needs and takes initiativeCommunicates clearly and professionally with clients and vendorsCan manage multiple active transactions without losing track of detailsIs calm under pressure and solution-orientedTakes ownership of responsibilities and follows throughThis role requires flexibility, accountability, and a strong work ethic.About CompanyWe want to make sure you're comfortable. If you have any questions about the opportunity, feel free to reach out!#J-18808-Ljbffr

📌 Real Estate Executive Assistant - C$60,000 - C$75,000 A Year (Toronto)
🏢 Re/Max Hallmark Ciancio Group
📍 Toronto