Job OpportunityPosition: Executive AssistantConditions: Full-Time, TermLocation: 865 Main StreetClosing Date: Open until filledShawenim Abinoojii is a non-profit service provider and Southeast First Nations-led organization. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First Nations-led service model.BENEFITSCompetitive SalaryPersonal Leave Days and Paid Time OffEmployer-Matched Pension PlanComprehensive Benefits PackageOn-site ParkingOVERVIEWReporting to the Executive Director, the Executive Assistant will be responsible for supporting the Executive Director and Board of Directors.RESPONSIBILITIESSupport the Board of DirectorsSchedule, arrange and confirm meetings and spaceArrange travel, accommodations, per diems and mealsMaintain all notes, minutes and motions of meetingsCompose and manage correspondence, reports and various documents as requiredCommunication of motionsSupport the Executive DirectorServe as a confidential assistant to the Executive Director and senior managementComposing correspondence, reports and recommendations independentlyPreparing meeting materials for all meetings as required; serving as recording secretary,



taking and transcribing minutes; assuring appropriate dissemination of minutes including safekeeping of historical documents; ensuring that board members are made aware of meeting dates and that all details for the meetings are completed in advanceCompletion of reports as requested by the Executive DirectorReconcile & obtain approvals for Executive Director expensesSchedule, arrange and confirm meetings and space for Manager and staff meetingsMaintain all Organizational documentsParticipate in or manage special projects as requiredFiling, photocopying, scanning and faxing of office documentsQUALIFICATIONSFive years of Executive Assistant experience required.Valid driver's license and a reliable vehicle with a satisfactory driver abstract is requiredASIST, NVCI, First Aid CPR and other related trainings considered an asset.Must have Grade 12 education and relevant post secondary educationStrong interpersonal skills and ability to work in a fast-paced setting with a high attention to detailStrong proficiency in Microsoft Office SuiteStrong oral and written communication skillsExcellent organizational skills and attention to detail, with the ability to manage multiple tasks and prioritiesAbility to work independently as well as part of a multidisciplinary teamUnderstand confidentiality and ethical principles in working with sensitive information and client relationshipsDemonstrate knowledge and/or understanding of First Nations perspectives, culture and traditional philosophiesAbility to speak Anishinaabe an assetMust have a clear child and adult abuse registry checks, criminal record check with vulnerable sector search and Prior Contact CheckWETHANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEWWILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEASTCOMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).

📌 Executive Assistant (Winnipeg)
🏢 Shawenim Abinoojii
📍 Winnipeg