Overview

Location: Remote / Hybrid based out of Brampton, ON (CNC3)

Type: Full-Time, Salary ($50,000-$80,000 based on experience level)

Coywolf Aviation is a boutique aircraft management and charter company specializing in providing tailored aviation solutions for discerning clients across Canada. Our team is dedicated to safety, service, and precision - offering a personalized approach that makes private aviation seamless and enjoyable.

We’re looking for a Flight Coordinator to join our growing operations team. This role is ideal for someone who thrives in a fast-paced environment, has exceptional attention to detail, and takes pride in delivering a world-class client experience.

Responsibilities

- Serve as the first point of contact for aircraft owners, clients, and crew - responding promptly and professionally to all flight-related inquiries.
- Manage and maintain the client’s flight schedule, ensuring accuracy and clear communication across all departments.
- Coordinate all logistical details for flights, including hotels, ground transportation, catering, and crew travel.
- Arrange customs clearances, fuel uplifts, aircraft parking, and ground handling at both domestic and international airports.
- Monitor all active flights for departures, arrivals, delays, or cancellations, updating clients and crew accordingly.




- Maintain discretion and confidentiality when handling personal and sensitive client information.
- Collaborate closely with all departments to ensure smooth day-to-day execution of flights.
- Provide after-hours and weekend support as needed.
- Some business travel may be required for yearly conferences.

Qualifications

- Flight Services degree or prior experience in aviation operations, dispatch, or flight coordination (corporate or charter experience preferred).
- Strong organizational skills and the ability to manage multiple priorities under pressure.
- Excellent communication skills, both written and verbal.
- Proficient with Microsoft Office and flight scheduling platforms (experience with SkyLegs, FOS, or similar software as an asset).
- A self-starter with strong problem-solving abilities and exceptional attention to detail.
- Must be available for flexible hours, including weekends and evenings as required.

Why Join Coywolf Aviation

At Coywolf Aviation, you’re more than part of a team — you’re part of a close-knit group of professionals passionate about aviation excellence. We take pride in our personalized service, team-oriented culture, and the relationships we build with our clients and each other.

To apply

Please send your resume and a brief cover letter to

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📌 Flight Coordinator / Flight Dispatch (Vancouver)
🏢 Coywolf Aviation
📍 Vancouver