The Office Services Clerk works independently to provide clerical assistance to the Corporate Services department for general office and kitchen support. This role is responsible for ensuring the ongoing functionality of the CPSA office, including processing incoming mail, scanning and indexing of documents, ordering kitchen supplies, arranging equipment and office maintenance, and supporting the visitor management system.KEY RESPONSIBILITIES:Order and maintain supplies for the kitchensStock beverages in fridges and coffee stations as requiredTrack receipt of goods and code vendor invoicesOrganize and maintain kitchens, staff rooms and all other meeting rooms, including cleaning fridges, microwaves, ice machine, cutlery drawers, and cupboardsWipe down tables and counters in kitchen and meeting spaces as requiredUnload and load dishwashers; redistribute dishes across staff rooms and coffee stationsPick up, sort and distribute incoming mailOrganize and act as liaison for office maintenance and repairsMonitor and support the visitor management system, including visitor check-in assistance, troubleshooting, process updates and provide assistance as requiredMaintain fixed assets records, order office furniture and equipment, arrange for equipment maintenance, and code office equipment invoices as neededSet up new employee desks and host administration orientation for new hiresSet up and take down for Council meetings and assist with other team meetings as requiredCoordinate requests for after-hours meetingsProvide support for records administration:Scan and upload documents,



perform quality assurance and identify appropriate indexing propertiesMonitor scanning program for potential batch errorsInventory records as required and maintain off-site storage of filesOrder and maintain supplies throughout the officeProcess outgoing mail and couriersProvide administrative support for Corporate Services projects and initiatives through coordination, documentation, tracking, follow-up and implementation supportIn support of continuous quality improvement, review and make recommendations for updating processes or procedures within the programOther duties as requiredQUALIFICATIONSRequired Minimum Qualifications:Certificate program in administration or equivalent1 year of related experienceAbility to lift up to 20 lbsPreferred Qualifications and Experience:Proficiency in Microsoft Office or Microsoft Office 365Advanced organizational and communication skills and ability to prioritizeStrong attention to detailSALARYThe annual salary for this position is $53,816 and includes a comprehensive benefits package and pension plan.Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.By applying to this position, you are confirming you possess either Canadian Citizenship, permanent resident status, or a valid work permit.Applications will be accepted until 4:00 p.M. MST on Friday, October 23, or until a suitable candidate is identified.CPSA embraces diversity and equal chance. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations, including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.

📌 Office Services Clerk (Edmonton)
🏢 Default Brand
📍 Edmonton