POSITION TITLE: Administrative Assistant

DEPARTMENT: Administration

CLASSIFICATION: MGO-04

SALARY RANGE: Starting at $53,060.00 per Annum

POSITION TYPE: Full-time, Permanent

LOCATION: Saskatoon

ACCOUNTABLE TO: Administration Manager

Brief Overview

Under the direction of the Administration Manager, the Administration Assistant will support the growth of the Métis Nation – Saskatchewan. The Administrative Assistant will be responsible for assisting with the completion of day-to-day administrative responsibilities of the growing Administration department.

Key Responsibilities

Administrative Assistant Responsibilities

• Assists with various Administration projects and continuous improvement initiatives (SharePoint/record keeping system) based on Administration Department needs.


• Creates and generates reports as required, uploads documents, and accuracy of data.


• Supports Administration Department with monitoring, responding, and tracking inquiries.


• Assists in background work, e.g., administration, research, analysis, coordination, and development of tools and resources.


• Updating internal Administration folders and records.


• Preparing meeting rooms and attending meetings.


• Supporting vendor relations and processing invoices for payment.


• Perform a wide range of general administration functions.


• Maintain confidential Administration files and databases.


• Performs other related duties as assigned.

Receptionist Responsibilities

• Act as first point of contact for Citizens and prospective Citizens.


• Welcome and greet visitors; relay information, take phone calls and messages, answer, or redirect questions.


• Receive and interact courteously with contacts (government, agency professionals, sales representatives, media, public, and staff).


• Receive, respond to, and process all incoming mail and emails, managing emails accounts.


• Prepare outgoing correspondence for mailing or courier; deliver mail to post box and/or post office.


• Ability to answer a wide range of questions and provide support in a courteous manner; provide detailed information regarding, MN–S programs, MN–S affiliates, Métis history, etc.


• Booking rooms, meetings and events as requested.


• Maintain the security and confidentiality of information and documents according to established policies and procedures.


• Order general office supplies.


• Perform various file updates/processes.


• Create/edit/proofread documents.


• Assist MN–S with clerical needs.


• Assist with beverages and refreshments for meetings when needed.






• Complete all other responsibilities as determined by the Administration Manager.

Knowledge, Skills, And Abilities

• Knowledge of Métis Culture


• Demonstrates a commitment to a diverse, culturally competent, and culturally safe work workplace and representative workforce.


• Proven experience in a similar role.


• Knowledge of administrative practices and procedures.


• Excellent verbal and written communications skill.


• Ability to plan, prioritize and oversee numerous concurrent projects effectively.


• Strong organizational, analytical, and problem-solving skills.


• Excellent time management skills and ability to multitask and prioritize work.Attention to detail.


• Willingness to work within a team environment and be independent.


• Resiliency in dealing with changing schedules, timelines, and financial priorities.

Qualifications And Experience

• Post-Secondary education from a recognized institution with a focus on business administration or another related discipline


• A minimum of 2 years experience in a similar role


• Advanced computer skills including knowledge of Adobe and Microsoft Office programs: Outlook, Word, Excel, and PowerPoint, SharePoint, Teams.

Additional Requirements

• Valid Saskatchewan driver’s license and access reliable transportation


• Must undergo a Criminal Record Check

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📌 Administrative Assistant (Saskatoon)
🏢 Metis Nation Saskatchewan
📍 Saskatoon