3-5 years of administrative or executive support experience, preferably supporting senior leadership or executives
Experience working in a manufacturing, distribution, wholesale, or related business environment is considered an asset
Strong proficiency with Microsoft Outlook, Word, and Excel; PowerPoint experience is an asset
Demonstrated ability to manage complex calendars, meetings, travel arrangements, and executive priorities
Excellent written and verbal communication skills with the ability to interact professionally across all levels of an organization
Strong organizational, time management, and multitasking abilities in a fast-paced environment
Proven ability to handle confidential information with discretion and integrity
Strong attention to detail and ability to maintain accurate records, reports, and documentation
Ability to work independently, exercise sound judgment, and proactively solve problems
Strong interpersonal skills and ability to effectively collaborate across departments and with external stakeholders
Bilingualism in French and English

Nice to Have Skills & Experience
Experience supporting executive leadership within manufacturing, supply chain, distribution, logistics, or operations-focused organizations
Experience preparing management reports, presentations, dashboards, and business summaries
Exposure to budget tracking, expense reporting, invoice follow-up, or basic financial administration
Experience coordinating customer, supplier, and business partner communications on behalf of senior leadership
Experience supporting special projects, corporate events, trade shows, and executive initiatives
Post-secondary education in Business Administration, Office Administration, Executive Assistant Studies, or a related field

Job Summary




Insight Global is seeking an Executive Assistant to the President for a leading manufacturing and distribution organization. This individual will serve as a trusted partner to the President, providing high-level administrative support while helping drive operational effectiveness across the business.

The Executive Assistant will play a critical role in managing executive priorities, coordinating communication between departments, tracking key projects and commitments, and ensuring the President remains organized, informed, and focused on strategic initiatives. The ideal candidate is proactive, highly organized, discreet, and comfortable operating in a fast-paced environment that requires collaboration across manufacturing, sales, purchasing, logistics, warehouse operations, finance, suppliers, and customers.

Responsibilities
Manage the President’s calendar, meetings, travel, communications, and day-to-day priorities to ensure effective execution of business objectives
Prepare executive correspondence, presentations, reports, meeting materials, and management summaries to support decision-making
Act as a liaison between the President and internal departments, tracking projects, action items, deadlines, and key business initiatives
Gather, consolidate, and maintain operational, financial, and performance information from across the organization for leadership review




Coordinate communications and meetings with customers, suppliers, business partners, and other external stakeholders while ensuring timely follow-up on critical matters
Support special projects, company events, trade shows, and executive initiatives while helping drive organizational priorities forward
Maintain confidential records, documentation, and executive files with a high degree of discretion, professionalism, and accuracy
Anticipate executive needs, identify potential issues, and proactively resolve administrative and operational challenges before they escalated
This is probably the sweet spot for a posting: concise enough to be readable, but broad enough that candidates understand the role is much more than calendar management.

Success in this Role
Keeps the President organized, prepared, informed, and focused on business priorities
Ensures key decisions, commitments, and action items receive timely follow-up and execution
Improves communication and coordination between executive leadership and department managers
Delivers accurate, timely, and actionable management information
Identifies operational issues and risks before they escalated into larger business challenges
Maintains the highest standards of professionalism, confidentiality, accountability, and service excellence
Contributes to the overall effectiveness of executive leadership and organizational operations through proactive support and coordination

AI: Artificial intelligence tools are used to assist in screening and assessing applicants for this position.

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

#J-18808-Ljbffr

📌 Bilingual Executive Assistant (French) (Quebec City)
🏢 Insight Global
📍 Quebec City