We are seeking an organized and detail-oriented Office Administrator to support equipment cost coding, data entry, and day-to-day office operations. The ideal candidate will have experience using Jonas construction software, robust Microsoft Excel skills, and the ability to maintain accurate records while managing competing priorities.

Key Responsibilities
Enter, update, and verify equipment cost codes and related information in Jonas.
Ensure equipment entries are assigned to the appropriate projects and cost codes.
Review information for accuracy, identify discrepancies, and coordinate with internal teams to resolve missing or incorrect details.
Maintain Excel spreadsheets, trackers, and reports relating to equipment and administrative activities.
Organize electronic and paper records, ensuring information is accurate, current, and easy to retrieve.
Assist with preparing documents, correspondence, reports, and other administrative materials.
Respond to telephone and email inquiries and direct requests to the appropriate team members.




Support office coordination, supply ordering, scheduling, and other general administrative duties.
Work closely with operations, equipment, and accounting teams to support timely information flow.

Qualifications
Previous experience in office administration or data entry in a heavy equipment-related business.
Working knowledge of Jonas software, including data entry and record maintenance.
Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas.
Familiarity with equipment cost coding and project-based recordkeeping is an asset.
Strong attention to detail and a commitment to data accuracy.
Excellent organizational, communication, and time-management skills.
Ability to work independently, handle confidential information, and follow up on outstanding items.
Proficiency in Microsoft Outlook and Word.

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📌 Office Administrator (Ontario)
🏢 Nameless
📍 Ontario