Job Overview: We are seeking a detail-oriented and proactive Bookkeeper to support our team and contribute to the accuracy and efficiency of our financial operations. The Bookkeeper will be responsible for managing day-to-day accounting activities, including accounts payable and receivable, financial recordkeeping, reconciliations, and reporting support. The ideal candidate has strong organizational and analytical skills, a high level of accuracy, and the ability to manage priorities effectively in a dynamic manufacturing environment. Occasional administrative support may also be required.
Responsibilities: The responsibilities and accountabilities of the Bookkeeper include but are not limited to the following:
Accounts Payable (AP): Process vendor invoices, match them to purchase orders and packing slips, and verify approvals
Prepare payments (electronic payments and cheques) in a timely manner
Accurately review vendor invoices with the custom ERP software
Monitor accounts to ensure payments are up to date, resolving discrepancies when necessary
Reconcile vendor statements and address any outstanding issues
Maintain accurate and organized AP files and records
Accounts Receivable (AR): Generate and issue customer invoices based on purchase orders
Monitor receivables and follow up on overdue accounts to ensure timely collections
Post payments to customer accounts and reconcile discrepancies
Maintain accurate and up-to-date AR records
Facilitate and process customer credit card payments
Financial Administration and Assistance: Assist in month-end and year-end closing processes by preparing reconciliations and financial reports
Support the Director of Finance & Administration with audits by providing the required documentation
Prepare monthly financial job-costing reports
Assist in documenting and maintaining financial procedures




Work with the Director of Finance & Administration to develop reports to accurately monitor budget and forecasts on a monthly and yearly basis
Maintain an up-to-date work-in-progress report for the operating company showing the status of all projects by tracking shipments
Communicate with internal teams, vendors, and customers to resolve financial queries
Reconcile credit card statements
Assist with Finance Department data entry and paperwork
Sort and file documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials procedures
Assist with special projects and coordinate with other team members as required
Other duties as required by the Finance Department
Office Administration: Greet visitors, enforce sign-in and PPE protocols.
Respond to phone, email, and in-person inquiries, redirecting appropriately.
Assist with the ordering and management of office supplies and consumables inventory.
Qualifications: Diploma or degree in Accounting, Finance, Business Administration or a related field
Experience: 2-5 years of experience in AP/AR or a similar role
Proficiency in accounting software (e.g., Sage, QuickBooks, or similar)
Strong knowledge of Microsoft Office, especially Excel
Strong organizational, analytical, and problem-solving skills.
Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
Excellent oral and written communication skills.
Ability to work independently and collaboratively in a fast-paced workplace.
Work Environment: Fast-paced, office-based environment with minimal noise and climate control.
Occasional duties in shop areas; proper PPE required.
Primarily seated work with intermittent walking.
An accompanying cover letter would be valued as a strong asset.
Job Types: Full-time, Permanent
Work Location: In person
Pay Range: $23-32/hour
Number of Vacancies: 1

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📌 Bookkeeper (Ontario)
🏢 Ball Service Group
📍 Ontario