Home Accounts Payables (Temporary Part-Time)

Business Unit: Finance Department
Location: Lax Kw'alaam, British Columbia
Reporting to: Chief Financial Officer

The Lax Kw'alaams Finance Department has an exciting and immediate opening for a Temporary Part-Time Accounts Payables position. As a key member of the Finance team, the successful candidate will provide administrative and accounting support by performing a variety of accounts payable duties. Responsibilities include receiving, sorting, reviewing, preparing, and processing accounts payable documentation, as well as scanning approved invoices into the Bands' computerized accounting system to ensure accurate and timely processing of payments.

Responsibilities:
General

Enter financial data into the accounting system accurately and in a timely manner to prepare cheques, reports, and payment documentation for approval and distribution

Liaise with suppliers to respond to inquiries, verify invoice details, and resolve discrepancies

Reconcile accounts payable records with supplier statements on a regular basis

Process expense claims in accordance with company policies and procedures

Maintain, and update purchase orders (POs) as required

Prepare cheques and payment advices for distribution and mailing

Review monthly supplier statements and follow up on outstanding invoices and unpaid balances

Match invoices to purchase orders and supporting documentation to verify accuracy and completeness before processing payments

Communicate with staff to obtain the necessary information, supporting documentation, and approvals required to process payments





Maintain detailed records and tracking notes for invoices requiring additional information, clarification, or follow-up

Review invoices and payment records to prevent duplicate payments and ensure accuracy

Prepare reports and perform data analysis as requested, primarily using Microsoft Excel

Manage, organize, sort, and print emails and financial documentation as required

Assist other staff and external auditors with routine accounting duties, including month-end and year-end procedures, as requested

Follow established accounting procedures, internal controls, and company financial policies

Respond to telephone calls, emails, and in-person inquiries in a professional, courteous, and timely manner

Demonstrate initiative, self-motivation, and problem-solving skills, and seek clarification or guidance when necessary

Participate in required training and courses to develop the knowledge and skills necessary to perform the role effectively

Perform other related duties within the scope of the position as assigned

QUALIFICATIONS:
Education

High School Diploma

Post-Secondary Education in Customer Service, Business administration accounting, or finance, or a relevant combination of experience and credentials (Asset)

Must have Adagio training or willing to learn

Experience





Two years of experience in a similar position (Asset)

Competency

Demonstrates sound judgment

Strong verbal and written communication skills

Strong work ethic

Reliable and professional

Excellent time management skills; ability to meet deadliness

Organizational skills

Ability and willingness to learn recent skills and adapt to a changing work environment

Ability to work individually and as part of a team

Demonstrates proficiency in Microsoft Office applications

Ability to operate standard office equipment, including calculators, photocopiers, fax machines, and printers

Shows initiative, a positive attitude, and a willingness to learn and receive guidance

Physical Demands and Working Environment:
Physical Demand

You may have to spend long hours sitting and using office equipment

Mental Demands

You will have to complete several tasks and responsibilities at one time and must be prepared to deal with emergencies and stressful situations at any time

Condition of Employment

You will adhere to the Lax Kw'alaams Band Code of Conduct, Code of Confidentiality, Social Media Policy and any other Policies in the Human Resource Manual

Follow all guidelines harmoniously and cooperatively, creating a team approach in their duties for the Band’s future success

Acceptable Criminal Record Check with Vulnerable Sector Search

Valid Driver's License (Class 5) (Asset)

Classification/Pay Scale

$27.51

As per the Canadian Union of Public Employees’ Local 2365 Collective Agreement

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📌 Accounts Payables (Temporary Part-Time) | Lax Kw'alaams Band (British Columbia)
🏢 Lax Kw'alaams
📍 British Columbia