Hybrid (up to 4 days on site) | Embedded with a global investment bank
About LevelUP
LevelUP HCS provides recruitment consulting and strategic talent solutions that help companies scale with confidence. We combine specialist recruiters with management-consulting thinking, and place dedicated teams on site with our clients so they work as part of their hiring function.
The role
You'll join our on-site team at a leading global investment bank in Montreal. You'll be the coordination hub for a team of 4-5 recruiters. You'll own interview scheduling and logistics from first contact to offer paperwork, making sure candidates, hiring managers and vendors have what they need, when they need it.
Montreal hiring includes a high volume of contractor recruitment. That means coordination moves quickly and you'll work closely with external vendors as well as internal teams. The office culture is relaxed and tech-focused, and the pace is steady.
What you'll be doing
Scheduling and managing logistics for interviews between candidates and hiring managers
Preparing candidates ahead of interviews with job details, itineraries and day-of information
Coordinating with recruiters, candidates and vendors to keep processes moving
Collecting and documenting interview feedback and debriefs
Producing daily interview reports for the recruitment team and reception
Preparing current-hire paperwork and supporting onboarding
Managing referral and unsolicited CVs
Supporting campus recruitment activity and internship postings
Building good working relationships with HR, hiring managers and vendors
What we're looking for
Fluent French and English (essential)
Strong organisation skills and close attention to detail. You'll be juggling a lot of diaries at once.
Reliable with admin: forms, trackers and follow-ups get done properly and on time
A friendly, responsive, customer-service approach with both recruiters and candidates
Comfortable with Excel for tracking (advanced skills not needed)Calm under pace, and happy coordinating with external vendors
Flexibility to support occasional early-morning or after-work interviews (core hours are 9-5)
A bachelor's degree in HR, Communications, Marketing or a related field
Experience in recruitment coordination, HR admin or a similar role is a plus, as is experience with an ATS such as Taleo
Where it could lead
If you're interested in sourcing or a future move into a recruiter or sourcer role, we'd love to hear that. There's scope to get involved in sourcing as you settle in.