Coordinate executive meetings, calendars, and confidential correspondence as an Executive Administrative Assistant working 100% onsite in Oshawa, Ontario. This 12-month contract supports senior leadership operations.
The Executive Administrative Assistant provides senior-level administrative support within a complex organization. The work includes calendar management, meeting coordination, travel arrangements, correspondence, records, and approval documents. Strong judgment and professionalism are essential when liaising with senior leaders, Board stakeholders, staff, and external contacts.
Key Responsibilities: Coordinate executive meetings, conferences, travel, and accommodations
Prepare agendas, minutes, briefing packages, and attendance details
Manage the Vice-President’s calendar, priorities, calls, and visitors




Track follow-up logs and coordinate required approvals
Liaise with senior management, Board, staff, and external stakeholders
Requirements: Two to six years of senior executive administrative experience
Experience supporting executives in complex organizations
Ability to manage confidential correspondence, records, and reports
Robust organizational, time-management, and prioritization skills
Excellent written and verbal communication with sound judgment
Use executive coordination, calendar management, and confidential information skills to support senior leadership from Oshawa’s onsite office.

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📌 Executive Administrative Assistant Oshawa (Ontario)
🏢 Spirit Omega
📍 Ontario