Coordinate plumbing and HVAC operations using organized job files, accurate data entry, and clear communication with clients and field teams. This is a full time administrative position.
Wiehler Mechanical Ltd. is seeking an Administrative Assistant supporting residential plumbing and HVAC departments. You will connect office staff with field teams, clients, vendors, and contractors across Calgary. The work includes correspondence, permits, purchasing, invoicing, scheduling, and records maintenance.
Key Responsibilities: Answer phones, emails, and daily department correspondence
Open and manage job files through completion
Issue purchase orders and prepare invoices
Apply for and track city permits
Coordinate suppliers, vendors, and subcontractors
Requirements: At least three years of administrative experience
At least one year in plumbing or HVAC administration
Working understanding of the plumbing and HVAC industry
Confidence using Excel, Word, and Outlook
Experience using WhatsApp Messenger
Use administrative coordination, organized recordkeeping, and industry knowledge to support Wiehler Mechanical's plumbing and HVAC departments.