Lotus Group is proud to partner with our valued client, a leading manufacturer known for high quality and creative products. They are seeking an Human Resources & Office Administrator, to join their team based in Edmonton, Alberta.

They are seeking a versatile professional to oversee day-to-day office operations and provide support across HR, accounting, and administrative functions. Reporting to the Controller for the day to day administrative functions and the Chief of Strategy & People on the HR functions, you will play a pivotal role in ensuring the office runs efficiently and effectively, by balancing multiple priorities.

Key Responsibilities:

Recruitment and Hiring

- Develop and maintain job descriptions, post job openings, screen resumes, conduct pre-screening interviews, and coordinate interview schedules.
- Assist with reference checks and background screenings.
- Prepare and issue employment offer letters and related hiring documentation.

Employee Onboarding and Offboarding

- Coordinate the end-to-end employee onboarding process, including new hire packages, required documentation, orientation schedules, system access, and first-day arrangements.
- Maintain accurate and up-to-date employee personnel files and ensure all required documentation is collected and retained.
- Coordinate employee offboarding by preparing exit documentation and conducting exit interviews in collaboration with management, as required.

Employee Records, Payroll, and Advantages Administration

- Maintain and update employee information in the Human Resources Information System (HRIS) and personnel files, ensuring confidentiality and compliance with privacy requirements.
- Process employee status changes, promotions, salary adjustments, and other employment-related updates.
- Track and maintain vacation, sick leave, and other employee attendance records.




- Liaise with payroll to ensure employee information is accurate and employment changes are processed in a timely manner.
- Assist employees with benefits enrollment and respond to benefits-related inquiries.

Employee Relations and Support

- Serve as the primary point of contact for general HR inquiries, providing guidance and support to employees and management.
- Coordinate and manage Workers' Compensation Board (WCB) claims, serving as the primary point of contact between employees, management, and relevant external parties.
- Support employee engagement and recognition initiatives, including staff barbecues, holiday celebrations, and employee recognition programs.

HR Policies, Compliance, and Health and Safety

- Assist with the development, review, and communication of HR policies, procedures, and guidelines.
- Support compliance with applicable employment legislation, workplace health and safety requirements, privacy regulations, and company policies.

Accounts Payable:

- Process and occassionally code vendor invoices, and verify accuracy.
- Enter invoices into the accounting system promptly and accurately.
- Process employee expense reports.
- Provide accurate AP balances for month-end and year-end closing.

Accounts Receivable:

- Prepare and distribute customer invoices.
- Use customer portals as necessary.
- Investigate and resolve discrepancies.
- Support month-end and year-end closing processes by providing accurate AR balances.

Office Administration:

- Answer phone calls, and respond to emails or in-person inquiries.
- Manage incoming and outgoing mail, couriers, and deliveries.




- Ensure the front reception area is tidy and inviting for visitors.
- Draft, format, and proofread correspondence, reports, and presentations.
- Maintain filing systems and ensure records are current and easy to retrieve.
- Order and manage office supplies and equipment as needed.
- Support and coordinate employee engagement initiatives such as staff BBQs, holiday parties, and recognition programs.
- Other duties as required.

Key Requirements:

- Human Resources Certificate or Diploma is preferred.
- 2+ years of human resources administration experience is required.
- 4+ years of experience working in an administrative capacity is required.
- Proven experience in Accounts Payables & Accounts Receivables.
- Proficient in Microsoft Office applications.
- Experienced in Bamboo HR, UniPoint & Sage 50 is preferred.
- Strong attention to detail, prioritization, organization and time management skills are required.
- Excellent communication and interpersonal skills; ability to effectively. communicate both verbally and in writing.
- Excellent analytical, decision-making, and problem-solving skills.
- Demonstrated ability to effectively manage and prioritize requests, multi-task, and meet tight deadlines.
- Ability to maintain a high level of confidentiality in all interactions.

We thank all interested applicants. Please note that only those applicants who meet the qualifications and requirements will be contacted.

Lotus Group provides Elevated Search, Recruitment and Human Resource services across Canada. With established client and talent networks spanning coast to coast, we know that employees are the power that fuel excellent organizations. Lotus group is dedicated to being Canada's most trusted provider of Elevated People Solutions.

For more information, visit www.lotus-group.ca.

#LotusA

Job Type: Full-time

Work Location: In person

📌 Human Resources & Office Administrator (Edmonton)
🏢 Lotus Group
📍 Edmonton