Position Type: Part-Time
Hours: Approximately 5–30 hours per week
Compensation: Commensurate with experience
Location: Primarily remote, with limited in-person court attendance
Start Date: Immediate

Position Overview

A boutique criminal defence and litigation-focused law firm is seeking a highly organized, qualified, and detail-oriented Legal Executive Assistant to provide direct administrative and executive support to the principal lawyer. The firm is hiring immediately, and the successful candidate will be expected to assume responsibilities promptly.

The successful candidate will serve as the primary point of contact for individuals seeking to communicate directly with the principal lawyer. Responsibilities will include calendar management, coordinating calls and client meetings, managing professional communications, overseeing administrative functions, and assisting with basic bookkeeping.

This position is particularly well suited to an individual pursuing a career in the legal profession who wishes to gain practical exposure to the operations of a litigation-focused law firm. The role offers opportunities for professional development and may lead to full-time employment as the practice grows.

Key Responsibilities

- Executive and Calendar Management: Coordinate and maintain the principal lawyer’s calendar, schedule calls and meetings, manage appointments, and ensure effective time management.
- Communications Management: Act as the primary point of contact for clients, prospective clients, counsel, and other professional contacts seeking to reach the principal lawyer directly.
- Client Coordination: Arrange client meetings, coordinate communications, manage scheduling, and facilitate follow-ups.
- Administrative Operations: Oversee general administrative functions, maintain organized records, coordinate appointments, and assist with the day-to-day operations of the practice.
- Basic Bookkeeping: Assist with routine bookkeeping and financial administration, including tracking expenses, maintaining payment records, and updating basic financial records as required.
- Court Attendance: Attend hearings, trials, and other in-person court appearances alongside counsel when required.



Such attendance is expected to be limited to approximately three to four appearances per month.
- Manage schedules, appointments, and meeting invitations using Microsoft Outlook Calendar.
- Prepare, format, proofread, and organize correspondence and legal documents.
- Complete data entry, filing, document tracking, and general clerical tasks with accuracy.
- Assist with electronic signatures and document workflows using DocuSign.
- Support bookkeeping and routine financial recordkeeping; QuickBooks experience is helpful.

Work Arrangements and Compensation

This is a part-time position requiring approximately 5–30 hours per week, depending on the needs of the practice. Daily in-person attendance is not required. The position will be performed primarily remotely, with in-person attendance required only on designated occasions, principally in connection with court proceedings or other appearances attended by counsel.

Transportation expenses incurred for required in-person attendance will be reimbursed, including fuel costs or public transportation expenses.

Compensation will be commensurate with the successful candidate’s qualifications and experience.

Qualifications and Requirements

Candidates must demonstrate:

- Completion of an undergraduate degree. Candidates on track to complete their undergraduate degree within the next 12 months will also be considered.
- Excellent organizational, time-management, and communication skills.
- Professionalism, discretion, and the ability to handle confidential information.
- Strong written and verbal communication skills.
- Reliability, initiative, and the ability to manage competing priorities independently.
- Basic numeracy and an ability to maintain accurate financial and administrative records.
- A genuine interest in the legal profession and a clear interest in pursuing a legal career.

Candidates currently pursuing legal studies,



intending to attend law school, or otherwise seeking to establish a career in the legal sector are particularly encouraged to apply.

Application Requirements

Interested applicants must submit a current CV and a written explanation outlining why they wish to enter the legal sector and why they consider the legal profession a suitable long-term career match.

Applicants should clearly articulate their professional interests, relevant experience, and reasons for seeking a position within a boutique criminal defence and litigation practice.

Applications will be reviewed on a rolling basis, and the firm intends to fill this position immediately.

Future Opportunities

Although this is not a full-time position, there may be opportunities for the role to develop into full-time employment as the practice grows and the successful candidate’s responsibilities expand. The firm is interested in identifying an individual who can contribute meaningfully to its operations while developing a long-term professional trajectory within the legal industry.

- Provide front desk support, welcome visitors, and deliver professional customer service.
- Answer and route calls using a multi-line phone system, demonstrating excellent phone etiquette.
- Maintain organized digital files and shared documents using Microsoft Office and Google Workspace.
- Handle sensitive client and firm information with discretion.
- Strong organizational skills and attention to detail.
- Clear written and verbal communication, professional phone etiquette, and a customer-service mindset.
- Accurate typing, data entry, filing, and proofreading skills.
- Familiarity with Microsoft Office, Google Workspace, and Microsoft Outlook Calendar.
- Experience with front desk duties, multi-line phone systems, and general office operations.
- Prior office experience, clerical experience, or administrative experience preferred.
- Bookkeeping or QuickBooks experience is a plus.
- Familiarity with DocuSign and electronic document management is an advantage.

Pay: From $18.00 per hour

Expected hours: 4.0 – 30.0 per week

Benefits:

- Company events
- Work from home

Work Location: Hybrid remote in Toronto, ON (M5S)

📌 Legal Executive Assistant (Toronto)
🏢 KCD Law Professional
📍 Toronto