Are you an organized, detail-oriented individual with solid administrative, accounting support and communication skills? Aqua Air Systems Ltd. is looking for a dependable Accounts Receivable Administrator to support our daily operations and help keep our office running smoothly.

In this role, you'll provide administrative support across accounts receivable, customer service and general office operations. We're looking for someone who takes initiative, maintains accurate records, follows through on outstanding items and enjoys working collaboratively in a fast-paced, team-oriented environment.

What You'll Do

Accounts Receivable and Customer Accounts

- Prepare, review and issue customer invoices accurately and in a timely manner.
- Process accounts receivable postings, including customer payments, credits, adjustments and other account transactions.
- Apply incoming payments to the appropriate customer accounts and invoices.
- Monitor outstanding receivables and follow up on overdue invoices through collection emails and phone calls.
- Prepare and distribute monthly customer statements and respond to customer account inquiries.
- Prepare and maintain weekly credit reports and accounts receivable aging reports.
- Send credit applications to customer referrals and follow up by phone or email to obtain completed applications.
- Investigate and resolve billing discrepancies, short payments, unapplied cash and other account issues.
- Reconcile customer accounts and maintain accurate customer records.

General Administrative Support





- Provide administrative support to internal departments and respond to employee requests.
- Update company forms, prepare documents and assist with PowerPoint presentations.
- Assist with customs clearance issues and coordinate required information and documentation.
- Perform other related administrative and accounting support duties as required.

What You'll Bring

- Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint, as well as Microsoft Teams and SharePoint.
- Strong understanding of accounts receivable processes, including invoicing, payment postings, customer statements, collections and account reconciliations.
- Strong written and verbal communication skills, including professional phone etiquette and the ability to communicate effectively with customers regarding outstanding balances.
- Excellent attention to detail and a high level of accuracy.
- Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
- A professional, customer-focused and solutions-oriented attitude.
- The ability to work independently while contributing effectively as part of a team.
- A proactive approach to problem-solving and a willingness to learn new systems and processes.





Education and Experience

- High school diploma or equivalent required.
- 1–3 years of experience in administration, accounts receivable, customer service, front desk/reception or a related role.
- Experience with invoicing, cash application, collections, customer statements and accounting data entry is an asset.
- Experience with accounting software, ERP systems or inventory management systems is an asset.

Why Join Aqua Air Systems Ltd.?

- Join a collaborative, down-to-earth team that values teamwork and reliability.
- Be part of a growing Alberta company serving commercial, industrial and institutional customers.
- Develop your skills across accounts receivable, accounting processes and business operations.
- Work in a professional environment where initiative, accuracy and continuous improvement are valued.

Benefits

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Work Schedule

Monday to Friday

Work Location: In person, Edmonton, Alberta.

How to Apply

If you're organized, detail-oriented and comfortable balancing customer accounts, collections and general administrative responsibilities, we'd love to hear from you. Apply today to join the Aqua Air Systems Ltd. team!

Pay: $50,000.00-$65,000.00 per year

Benefits:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Accounts Receivable Administrator (Southeast Edmonton)
🏢 Aqua Air Systems
📍 Southeast Edmonton