We are seeking a detail-oriented and organized Accounts Payable Clerk to join our team and support the day-to-day financial operations of multiple companies within the group. This role is responsible for processing vendor invoices, managing employee expense claims and mileage reimbursements, reconciling accounts, and ensuring payments are processed accurately and on time.

The ideal candidate is organized, comfortable managing competing priorities, and capable of maintaining accurate financial records across multiple entities.

Key Responsibilities

Accounts Payable

- Process, review, and enter vendor invoices for multiple companies within the group.
- Verify invoices against purchase orders, packing slips, receipts, and applicable approvals.
- Ensure invoices are coded to the correct company, general ledger account, department, and project.
- Match invoices to supporting documentation and follow up on discrepancies.
- Prepare and process vendor payments in accordance with payment terms and internal procedures.
- Reconcile vendor statements and investigate outstanding invoices, discrepancies, and payment issues.
- Maintain accurate and organized accounts payable records and supporting documentation.
- Respond to vendor inquiries regarding invoice status, payment dates, and account discrepancies.
- Monitor accounts payable aging and assist with payment scheduling and cash flow planning.
- Track and follow up on outstanding purchase orders, invoices, and approvals.

Employee Expenses and Mileage Reimbursements

- Review and process employee expense claims, ensuring receipts and supporting documentation are provided.




- Calculate and process employee mileage reimbursements in accordance with company policies and applicable reimbursement rates.
- Verify expense claims for accuracy, completeness, appropriate approvals, and correct company allocation.
- Process reimbursements for work-related travel, accommodations, meals, supplies, and other approved business expenses.
- Follow up with employees and managers regarding missing receipts, incomplete submissions, or discrepancies.
- Ensure employee reimbursements are processed accurately and within established payroll or payment timelines.
- Maintain organized records of employee expenses and mileage claims for reporting and audit purposes.

Multi-Company Financial Administration

- Maintain accurate accounts payable records for multiple companies, ensuring expenses are allocated to the appropriate legal entity.
- Assist with intercompany transactions and expense allocations, as required.
- Support month-end processes, including account reconciliations, accruals, and preparation of supporting schedules.
- Assist with gathering documentation for internal reviews, year-end procedures, and external audits.
- Identify discrepancies and opportunities to improve accounts payable workflows and internal controls.
- Collaborate with accounting, payroll, operations, project management, and other departments to resolve financial inquiries.




- Perform other accounting and administrative duties as required.

Qualifications and Skills

- Previous experience in accounts payable, bookkeeping, or a similar accounting support role.
- Knowledge of invoice processing, vendor reconciliations, and payment procedures.
- Experience processing employee expense claims and mileage reimbursements is considered an asset.
- Experience working with accounting software, preferably QuickBooks.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Strong attention to detail and accuracy when handling financial information.
- Excellent organizational and time-management skills, with the ability to manage competing deadlines.
- Solid communication and problem-solving skills.
- Ability to handle confidential financial and employee information professionally.
- Ability to work independently while contributing to a collaborative team environment.

What We Offer

- Full-time, permanent employment.
- The opportunity to work across multiple companies and gain broad accounting experience.
- A collaborative team environment.
- Opportunities to contribute to process improvements and the continued development of our accounting operations.

Equal Opportunity Employer

Cequest Group is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We welcome applications from all qualified candidates.

Pay: $24.00-$26.00 per hour

Expected hours: 44.0 per week

Benefits:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Experience:

- Accounts payable: 2 years (required)

Work Location: In person

📌 Accounts Payable Clerk (Sudbury)
🏢 Cequest Group
📍 Sudbury