Internal/External Posting Notice Human Resources & Payroll Officer Department: Finance & Operations Status: Full-time, indeterminate, non-union Immediate Supervisor: Deputy Director, Human Resources Level: Equivalent to Band 2 Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That's why we believe that ending global poverty begins with women's rights. Oxfam Canada offers a generous compensation and benefits program, but more than that,

we offer
the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women's rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage – we want you on our team Under the direction of the Deputy Director, Human Resources, the Human Resources & Payroll Officer (HRPO) will be responsible for the accurate and timely administration of bi-weekly payroll, HR systems, and employee data, ensuring compliance with legislative requirements and organizational policies. Under the direction of the Deputy Director, Human Resources, the HRPO leads the administration of HRIS, payroll, benefits, pension, and timekeeping systems, ensuring data integrity, accurate reporting, and effective system functionality.



They also provide HR data analysis and reporting to support decision-making, assist with recruitment and onboarding, coordinate training and performance tracking, and maintain confidential HR records with sound judgment, discretion, and attention to detail. This role will work closely with the HR and Finance team in order to effectively maintain payroll and HR systems. Payroll Process the bi-weekly payroll, verifying payroll change requests and updates to staff information as directed by HR Manager. Set up and provide instruction to staff regarding online paystub portal, and responding to payroll inquiries in a timely manner Support HR team with termination payment and retro payment calculations, and application of annual and ad-hoc payroll increases Provide HR and Finance teams with salary costing calculations and payroll reports as requested Provide HR and Finance team with payroll information to support MSPP and RRSP administration and payments Work with Finance team in providing necessary payroll information for budgeting and financial reporting Develop and manage the annual salary budget, including ongoing monitoring and variance analysis HR lead on salary forecasting and reforecasting processes to support organizational planning Conduct year-end salary and payroll reconciliations,



ensuring accuracy and compliance Prepare and submit relevant statutory payroll filings in collaboration with the Finance team Act as primary administrator for all HR systems, including HRIS, timesheet, payroll, benefits, and pension systems. Create, maintain, update, and terminates employee and position information within the various systems, ensure accuracy, timeliness, and consistency of information Generate scheduled or requested reports, periodically auditing the various systems to ensure accuracy of information With support from HR team, provide training as part of onboarding or as needed to all staff Data Analysis & Reporting Conduct data analysis to support the HR team in decision-making and reporting Assist in the creation of surveys, analyze results, and prepare transparent summaries with actionable insights Support with the tracking of performance review files, ensuring compliance with performance review deadlines; Support the coordination, implementation and tracking of organization-wide training initiatives, including ensuring accurate training records within the HRIS Provide administrative support to organization-wide priorities and initiatives that fall within the HR team. Support the HR team in recruitment processes, including posting job advertisements, arranging interviews, and preparing interview packages; Supports the HR team in the induction/orientation of new employees, including preparing orientation material, communicating with new hires, and coordinating with other departments as part of the onboarding process; A university degree in Human Resources, Business Administration or related field, or equivalent combination of education and experience; Minimum of 5 years experience in payroll, HR system administration or an HR supporting role; Demonstrated e

📌 HR Payroll Specialist International (Canada)
🏢 Oxfam Canada
📍 Canada