Job Number: J1026-0606

Job Title: Board Liaison - President & CEO

Department: Administration

Job Type: Permanent Full Time

Action Required

Creating a new position

Job Category: Administration / Clerical

Open Positions: 1

Date Posted: October 23, 2026

Closing Date: October 29, 2026

Salary: $47.19 - $58.99/Hour

Hours of Work

37.5

X

Position Summary The Board Liaison provides dedicated administrative and coordination support to the Board of Directors and its Committees, supporting effective governance practices and the efficient operation of Board activities. Working closely with the Board Chair, Committee Chairs, President & CEO, Senior Leadership Team, and Executive Assistants, the Board Liaison coordinates Board and Committee meetings, governance documentation, communications, education, evaluations, events, and other governance activities.

The role maintains Board records and supports governance processes in accordance with the Hospital's Corporate By-Laws, policies, applicable legislation, and governance requirements. The Board Liaison supports continuous improvement in governance practices and coordinates Board participation in Accreditation and other governance-related organizational requirements.

Key Responsibilities

- Serves as the primary administrative and coordination resource for the Board of Directors and its Committees.
- Coordinates Board and Committee annual calendars, meetings, work plans, agendas, meeting packages, minutes, action items, and required follow-up.
- Liaises with the Board Chair, Committee Chairs, Board members, President & CEO, Senior Leadership Team, and Executive Assistants to support effective Board and Committee operations.
- Prepares, coordinates, distributes, and maintains Board and Committee materials and ensures information is provided accurately and within established timelines.
- Attends Board and Committee meetings as required and prepares accurate and comprehensive minutes and records of decisions and actions.
- Maintains official Board and governance records in accordance with the Corporate By-Laws, policies, records management requirements, and applicable legislation.
- Coordinates governance activities, including Board and Committee evaluations, governance policy and by-law review processes, work plans, membership information, and other governance requirements.
- Conducts research and coordinates information related to governance best practices, emerging requirements, and Board initiatives to support effective governance practices and continuous improvement.
- Maintains current working knowledge of the Hospital's Corporate By-Laws, applicable governance policies, meeting requirements, and governance processes to support effective Board administration.
- Coordinates Board member orientation, continuing education, development opportunities, and associated travel and logistics.
- Plans and coordinates Board events and activities, including retreats, annual meetings, orientation activities, recognition events, and other special Board activities.
- Coordinates Board participation in Accreditation activities and supports completion of governance-related requirements, surveys, documentation, and follow-up.
- Maintains Board member information, terms, appointments, attendance, education records, and other governance records as required.
- Supports Board recruitment, appointment, orientation, and transition processes as applicable.
- Manages and monitors the Board of Directors budget and coordinates associated administrative requirements.
- Collaborates with Executive Assistants and organizational leaders to coordinate Board Committee responsibilities and promote consistent governance practices.




- Identifies opportunities to strengthen Board administrative and governance processes and supports implementation of improvements.
- Performs other related duties as assigned by the CEO or designate.

Qualifications

Education

- Post-secondary degree or diploma in Business Administration, Office Administration, Health Administration, Governance, or a related field is required; an equivalent combination of education and relevant experience may be considered.
- Education or training in corporate governance, Board administration, project management, or a related area is considered an asset.

Experience

- Minimum of five (5) years of progressive administrative, governance, or Board support experience in a role with comparable responsibilities is required.
- Experience supporting a Board of Directors, Board Committees, or corporate governance activities is required.
- Experience working within a healthcare, broader public-sector, or not-for-profit environment is preferred.
- Experience coordinating Board or Committee meetings, including agendas, meeting materials, minutes, records, and follow-up activities, is required.
- Experience working with senior leaders, Board members, and internal and external stakeholders is required.
- Experience supporting governance policies, by-laws, Board evaluations, Accreditation, or related governance processes is considered an asset.

Skills and Traits

- Must be able to meet the physical and emotional responsibilities of the role, including standing and walking for extended periods, frequent and repetitive pushing, pulling, bending, and lifting up to 50 pounds, as well as safely operating equipment.
- Ability to meet the physical demands of the position, as outlined in the Physical Demands Analysis (PDA).
- Demonstrates proficiency in written and verbal communication, with strong interpersonal and organizational skills.
- Provides excellent customer service and contributes positively to teamwork and collaborative working relationships.
- Effectively prioritizes workload, adapts to changing priorities, and remains composed in fast-paced or stressful environments.
- Works independently with sound judgment, while remaining flexible to meet departmental and organizational needs.
- Demonstrates understanding of, and commitment to, equity, diversity, inclusion, and psychological safety.
- Upholds professionalism, ethical conduct, confidentiality, and respectful interactions.
- Models behaviour aligned with OSMH’s mission, vision, and values.
- Uses required technology and digital tools effectively and demonstrates a willingness to learn new systems.
- Contributes to a culture of safety and continuous improvement by identifying risks, following safe work practices, and supporting quality initiatives.
- Demonstrates a commitment to ongoing professional and personal development through continuous learning and reflective practice.
- Demonstrates advanced proficiency in preparing and coordinating executive materials, including correspondence, reports, presentations, briefing materials, agendas, meeting materials, and minutes.
- Exercises a high degree of judgment, discretion, diplomacy, and confidentiality when managing sensitive executive and organizational matters.
- Demonstrates exceptional attention to detail and accuracy in the preparation, review, and maintenance of executive and organizational records.
- Anticipates needs, takes initiative,



and demonstrates sound judgment in managing complex and competing executive priorities with limited direction.
- Builds and maintains effective professional relationships with the CEO, senior leaders, team members, and internal and external partners.
- Demonstrates advanced proficiency with Microsoft Office applications and the ability to effectively use electronic information, document management, and other required organizational systems.
- Demonstrates effective project coordination skills, including the ability to organize activities, track deliverables and follow-up requirements, and support multiple concurrent initiatives.

Our Team Members Enjoy

- a professional practice environment
- a collaborative atmosphere with emphasis on teamwork
- wellness initiatives
- continuing education grants
- employee recognition and assistance programs
- a competitive salary and benefits package
- equal opportunities for growth and development

Employment Equity OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.

Accommodation in the Workplace

Orillia Soldiers’ Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position.

Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

Health & Safety Responsibilities

OSMH is committed to providing a safe, healthy and supportive working setting by treating team members and patients with compassion accountability respect and engagement.

All team members must adhere to OSMH’s Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.

Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.

As a condition of employment, new team members are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.

Artificial Intelligence (AI) Use in Hiring at OSMH:

Orillia Soldiers’ Memorial Hospital’s (OSMH) may utilize automated screening tools (i.e. questionnaires) to highlight candidates' qualifications; however, OSMH does not involve the use of artificial intelligence (AI) to screen, assess or select applicants. We recommend applying directly through our website as all applications are reviewed by our recruitment team.

Closing Statement

OSMH is a minimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the hospital.

As a condition of employment OSMH requires professional references, verification of academic training, professional accreditation and evidence of course completion. It is also a condition of employment that all new team members will be required to present an original vulnerable sector check within 90 days of commencing employment and must sign an Offense Declaration upon receipt of an offer of employment.

If you are interested in joining our team, please apply online before 11:59 pm on the posting close date. Incomplete submissions will not be considered. We thank all applicants, however only those selected for an interview will be contacted.

📌 Board Liaison - President & CEO (Orillia)
🏢 Orillia Soldiers' Memorial Hospital
📍 Orillia